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YORK SUBURBAN SCHOOL BOARD
REGULAR MONTHLY MEETING
May 18, 2015 - 7:00 PM
RONALD H. PROVARD EDUCATION CENTER
 
A G E N D A

  1. General Business 

    Call to Order
     - Mr. Miller 
    1. Pledge of Allegiance to the Flag 
    2. Roll Call
    3. Public Comment
    4. Discussion and Action on Board Minutes. Approval of the Minutes of the Regular Monthly Meeting of April 13, 2015 and the Planning Committee Meeting of May 4, 2015. [Public Comment; Approval as submitted/corrected]
  2. Treasurer's Report - Mr. Posenau  [Consent Agenda:  Would any board member like any of these items considered separately or are there any questions on any of these items?  If not, the chair moves approval of the below-mentioned items; Public Comment; Roll Call Vote]

    Approval of Financial Reports as of April 30, 2015
     [File for audit]
    1. Treasurer's Report (All Funds)
    2. Condensed Board Summary Report - General Fund Revenue
    3. Condensed III Board Summary Report - General Fund Expenditures Report
    4. Condensed III Board Summary Report - Capital Projects, Capital Reserve, Food Service 
    5. Fund Accounting Check Summary Report - General Fund, Food Service, Capital Projects
    6. Student Activity Account Summary 
    7. Budget Transfers
  3. Board President's Report - Mr. Miller
    1. Executive Session.  The Board met in Executive Session on April 13, 2015 following the Regular Monthly Meeting and on May 4, 2015 following the Planning Committee Meeting for the purpose of discussing personnel and/or legal issues.
    2. Appointment of Treasurer.  Recommendation for John Posenau to be appointed Treasurer for one year beginning July 1, 2015 at no compensation. [Motion; Discussion; Public Comment; Roll Call Vote]
    3. Recognition of Outgoing Student Representative.  Jessica Renjilian will be attending her last meeting as the Student Board Representative. She will be recognized for her service at this time.
    4. Committee Meeting Schedule - July through December 2015.  Recommendation for the July through December 2015 Committee Meeting Schedule be distributed and advertised.[Motion; Discussion; Public Comment; Roll Call Vote]
  4. Superintendent's Report - Dr. Merkle 
    1. Student Enrollment Report  
    2. Recommendation for Revision to Receptionist Position.  The Administration recommends Board approval of the revision to the receptionist position for a transition of this position to an Administrative Assistant for Communication. This new position will include the reception duties as well as coordinating District communication on the website, social media, press releases and general communication.  [Motion; Discussion; Public Comment; Roll Call Vote]
    3. Recommendation for Revision to Network Administrator Position.  The Administration recommends Board approval of the revision to the Network Administrator Position for a reallocation of the funds for this position on a one-year trial basis to include the following:  $20K allotted for contracted services, 1/2 long-term substitute teacher to provide time for current teacher to work as a K-12 technology coach, and provide a stipend for teacher to develop on-line modules for Professional Development. The Administration will evaluate the feasibility of this as a long-term solution over the course of the school year.  [Motion; Discussion; Public Comment; Roll Call Vote]
    4. Recommendation to add an Aide Position in lieu of Lincoln Intermediate Unit Contract.  The Administration recommends Board approval of the elimination of one aide position from the LIU contract and the addition of one aide position employed by the District. There will be an approximate cost savings of $7,000-$12,000 depending upon health benefits of the individual hired.  [Motion; Discussion; Public Comment; Roll Call Vote]
    5. Proposed District Goals for 2015-16.  The Administration recommends Board approval of the proposed 2015-16 District Goals.  [Motion; Discussion; Public Comment; Roll Call Vote]  
    6. Recommendation to end the YSSD Affiliation with Project Lead the Way. The Administration recommends Board approval of ending the District affiliation with Project Lead the Way.  [Motion; Discussion; Public Comment; Roll Call Vote]
    7. Special Education Plan Approval.  The Administration recommends Board approval of the Special Education Plan which was presented to the Board at the March Planning Committee meeting. The plan had been posted for public comment from March 3 to March 31 as required by PA Department of Education.  [Motion; Discussion; Public Comment; Roll Call Vote]
    8. The Administration recommends Board approval of the immediate expulsion of Student #212513 as set forth in the confidential Administrative Disciplinary Hearing Agreement following a hearing conducted by Board appointed hearing officer, Michele Merkle. The student has been placed at an alternative school.  [Motion; Discussion; Public Comment; Roll Call Vote]
    9. The Administration recommends Board approval of the immediate expulsion of Student #213416 as set forth in the confidential Administrative Disciplinary Hearing Agreement following a hearing conducted by Board appointed hearing officer, Michele Merkle. The student has been placed at an alternative school.  [Motion; Discussion; Public Comment; Roll Call Vote]
    10. The Administration recommends Board approval of the confidential Administrative Hearing Agreement following a hearing conducted by Board appointed hearing officer, Michele Merkle.  The student has been placed in an appropriate special education placement. [Motion; Discussion; Public Comment; Roll Call Vote]
  5. Business Office Report - Ms. Mason 
    1. Approval of Depositories for 2015-16.  The Administration recommends Board approval of the following depositories for 2015-16.
      1. Metro Bank 
      2. Pennsylvania School District Liquid Asset Fund (PSDLAF)
      3. Adams County National Bank

        [Motion; Discussion; Public Comment; Roll Call Vote]
    2. LIU Bid Awards - Custodial Supplies, General Supplies, Paper Supplies and Art Supplies.  The Administration recommends Board approval of the LIU Joint Purchasing - Custodial Supplies, General Supplies, Paper Supplies and Art Supplies.  
      1. Custodial Supplies - $5,675.67

        CUSTODIAL SUPPLIES BID 2015-2016  
        AMERICHEM INTERNATIONAL $207.40
        CALICO INDUSTRIES, INC. $1,186.80
        HASSINGER & COMPANY, INC. $203.10
        HILLYARD INC. $2,971.30
        PYRAMID SCHOOL PRODUCTS, INC. $123.80
        QUAKER CITY PAPER CO. $223.27
        XPEDX-HARRISBURG $760.00
           
        TOTAL $5,675.67
         
      2. General Supplies - $35,724.45

        GENERAL SUPPLIES BID 2015-2016  
        CASCADE SCHOOL SUPPLIES $4,799.09
        KURTZ BROS $3,214.90
        NATIONAL ART & SCHOOL SUPPLIES, INC. $10,939.21
        OFFICE BASICS, INC. $5,180.26
        PYRAMID SCHOOL PRODUCTS, INC. $2,108.84
        SCHOOL SPECIALTY $3,677.06
        STANDARD STATIONERY SUPPLY CO. $1,604.47
        THE ART STORE $4,200.62
           
        TOTAL $35,724.45
         
      3. Paper Supplies - $39,254.97

        PAPER BID 2015-2016  
        CONTRACT PAPER GROUP $23,843.40
        KURTZ BROS $4,850.31
        LINDENMEYR MUNROE $4,571.55
        OFFICE BASICS, INC. $3,910.96
        XPEDX - HARRISBURG DIVISION $2,078.75
           
        TOTAL $39,254.97
      4. Art Supplies - $4,194.38

        ART SUPPLIES BID 2015-2016  
        BLICK ART MATERIALS $104.65
        CASCADE SCHOOL SUPPLIES $1,280.50
        COMMERCIAL ART SUPPLY $36.96
        KURTZ BROS. $145.47
        NATIONAL ART & SCHOOL SUPPLIES, INC. $263.84
        OFFICE BASICS, INC. $176.96
        PYRAMID SCHOOL PRODUCTS $726.31
        SCHOOL SPECIALTY $1,185.64
        SHEFFIELD POTTERY, INC. $94.50
        THE ART STORE, INC. $179.55
           
        TOTAL $4,194.38

        [Motion; Discussion; Public Comment; Roll Call Vote]
    3. Use of Facilities Fee Schedule for 2015.  The Administration recommends Board approval of the revised Use of Facilities Fee Schedule.  [Motion; Discussion; Public Comment; Roll Call Vote]
    4. Insurance Broker of Record.  The Administration recommends Board approval of The Glatfelter Agency, a Division of Glatfelter Insurance Group, as Broker of Record for the 2015-16 fiscal year.  [Motion; Discussion; Public Comment; Roll Call Vote]  
    5. Adoption of the Final Budget for 2015-16.  The Administration recommends Board adoption of the resolution to approve the 2015-16 General Operating Fund Budget in the amount of $51,205,876 and to set the real estate tax rate at 21.8880 mills. This represents a 1.9% increase which is equal to the state index set for the 2015-16 fiscal year.  [Motion; Discussion; Public Comment; Roll Call Vote]  

      PDE-2028 - Final General Fund Budget for 2015-16
      Budget Comparison
    6. Homestead and Farmstead Exclusion for 2015-16.  The Administration recommends Board adoption of the resolution authorizing the distribution of $662,950.23 of state gaming funds to 5,532 eligible homestead properties and 0 farmstead property under Section 342 of Act 1. This certified amount is $572.77 less than the amount certified for the 2014-15 year. The total amount to be distributed for the 2015-16 school year totals $663,066.53 due to an amount of $116.30 that was remaining from the 2014-15 school year.  The real estate tax reduction amount applicable to each approved homestead for 2015-16 is $119.86.  [Motion; Discussion; Public Comment; Roll Call Vote] 
    7. Bid Award for Valley View Elementary Dry Sprinkler System.  The Administration recommends the Board award Triangle Fire Protection, Inc. the contract for the Valley View Elementary Dry Sprinkler System in the amount of $435,000.  [Motion; Discussion; Public Comment; Roll Call Vote] 
    8. Bid Award for High School Masonry and Facade Work.  The Administration recommends the Board award Houck & Company, Inc. the contract for the High School Masonry and Facade work in the amount of $53,800.  [Motion; Discussion; Public Comment; Roll Call Vote] 
    9. Authorization to Solicit Bids for High School Exterior Building Needs - Masonry (Structural).  The Administration recommends approval of the advertising and soliciting of bids for the purpose of structural restoration to the High School building masonry.  [Motion; Discussion; Public Comment; Roll Call Vote]
    10. AAA Southern Pennsylvania Tax Settlement.  The Administration recommends Board approval for settlement of the tax assessment appeal litigation (Case No. 2013-SU-003784-26) for Tax Parcel 46-000-28-0041.GO-00000, 2840 Eastern Boulevard, Springettsbury Township, York County, Pennsylvania owned by AAA Southern Pennsylvania, for a total fair market value for tax years 2014 and 2015 of $3,450,000.  [Motion; Discussion; Public Comment; Roll Call Vote]
    11. Memorandum of Understanding - York Suburban Educational Support Personnel Association - Summer Four-Day Work Week Schedule.  The Administration recommends Board approval of the MOU for the YSESPA for summer four-day work week schedule.  [Motion; Discussion; Public Comment; Roll Call Vote] 
    12. PlanCon Part K Project Refinancing (Series 2007).  The Administration recommends approval of PlanCon Part K Project Refinancing (Series 2007).  [Motion; Discussion; Public Comment; Roll Call Vote]
    13. Informational:
      1. Donation from the York Suburban Music Boosters Association in the amount of $8,650 toward the purchase of a new trailer.
      2. Donation from the Indian Rock PTO in the amount of $974.40 for the 3rd grade trip to Whitaker Center in Harrisburg.
      3. Donation from Wellspan Health in the amount of $248.20 for the water bottles for the Wellness Night held on May 15.
      4. Food Service Department Report
        1. Dining Review Report for April
        2. Sales Report  
      5. Update on Summer Projects
  6. Student Board Representative Report - Miss Renjilian

    Welcome to Next Year's Student Board Representative - Elizabeth Huh
  7. Committee Reports - Mr. Miller
    1. Academic Standards & Curriculum Committee - Mrs. Clancy
      1. Revision to Research Requirement for Graduation.  The Academic Standards and Curriculum Committee endorses the administrative recommendation for Board approval of the elimination of the High School Graduation Project as a graduation requirement.  [Motion; Discussion; Public Comment; Roll Call Vote]
      2. Middle School Related Arts.  The Academic Standards and Curriculum Committee endorses the administrative recommendation for Board approval to add Financial Literacy, Wellness and Multimedia Design to the Middle School Related Arts rotation.  [Motion; Discussion; Public Comment; Roll Call Vote]
    2. Communications Committee Report - Mrs. Schroeder
      1. The minutes of April 6 are provided.
      2. The Activities Report and Communication Report are provided. 
    3. Personnel Committee Report - Ms. Shaffer 
      1. The minutes of January 22 and February 5 are provided.
      2. Consent Agenda  [You have before you the Personnel Report which includes employment, leave of absence, additional substitute teacher, guest teacher and volunteer coach for fall. Would any board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Public Comment; Roll Call Vote]
        1. Employment

          1. Recommend the employment of Cari Flora as a Substitute Custodian at the hourly rate of $9.50, effective May 19, 2015.

          2. Recommend the employment of April Milesky as a full-time substitute Elementary Teacher for the 2015-2016 school year at the salary of $51,425 (Step 1 of the Bachelor’s Degree Schedule) with an initial placement in 1st grade at Yorkshire Elementary.

          3. Recommend the employment of Michael Mountz as Middle School Head Wrestling Coach at the salary of $1,920 which represents Step 1 of the Extracurricular Salary Schedule.

          4. Recommend the reappointment of Mark O’Reilly as Assistant Athletic Director at the salary of $34,200, effective for the 2015-2016 school year.

          5. Recommend a revision to the 2014-2015 salary of Mark O’Reilly, Tennis Coach, from the approved salary of $4,295 to a revised salary of $3,095.

          6. Recommend the employment of Valerie Rivera as a Substitute Custodian at the hourly rate of $9.50, effective May 19, 2015.

          7. Recommend the employment of William Rosengrant as a Substitute Custodian at the hourly rate of $9.50, effective May 19, 2015.

          8. Recommend the employment of Kristin Shelley as a Substitute Custodian at the hourly rate of $9.50, effective May 19, 2015.

          9. Recommend the employment of Eric Smith as a Maintenance Mechanic at the hourly rate of $16.83, effective June 1, 2015.

          10. Recommend the employment of Todd Snyder as Middle School Assistant Football Coach at the salary of $3,200 which represents Step 4 of the Extracurricular Salary Schedule.

          11. Recommend the employment of Sarah Stone as a Substitute Custodian at the hourly rate of $9.50, effective May 19, 2015.

          12. Name:                   Julia  N. Bentz

             

            Education:             Manheim Township High School, Diploma; Millersville                                              University, B.S. in Education, Major:  Spanish; Millersville                                        University, M.A. in Languages and Culture, Concentration:                                      Spanish

             

            Certification:         Spanish PK-12

             

            Contract:                Professional Contract

             

            Salary:                   $68,600 – M.S. – Step 8

             

            Assignment:         High School Spanish Teacher

             

            Effective:               2015-2016

          13. Name:                   Kiersten E. Hartranft

             

            Education:             Manheim Township High School, Diploma; Shippensburg                                     University, B.A. in Spanish and German K-12 Education

             

            Certification:         Spanish K-12, German K-12

             

            Contract:                Temporary Professional Contract

             

            Salary:                   $51,425 – B.S. – Step 1

             

            Assignment:         Middle School Spanish/German Teacher

             

            Effective:               2015-2016

          14. Name:                   Alexis M. Snell

             

            Education:            York Suburban High School, Diploma; York College of PA,                                     B.S. in Early Elementary Education

             

            Certification:         Early Childhood PK-4

             

            Contract:                Temporary Professional Contract

             

            Salary:                   $51,425 – B.S. – Step 1

             

            Assignment:         1st Grade – Yorkshire Elementary School

             

            Effective:               2015-2016

        2. Leave of Absence

          Recommend Board approval of the request of Michelle Dean, Media Specialist at East York and Yorkshire Elementary, for a FMLA leave of absence starting August 17, 2015 through September 30, 2015.  Mrs. Dean will be returning to employment on October 1, 2015.

        3. Additional Substitute Teacher for 2014-2015

          Amy Smith

        4. Guest Teacher for 2015-2016

          Mitchell Miller

        5. Volunteer Coach for Fall 2015-2016

          Joseph Hasson         Football

    4. Policy Review Committee Report - Ms. Bates


      Policy Revisions. The Policy Review Committee recommends approval of the following policies. [Motion, Discussion, Public Comment, Roll Call Vote]  
      1. Delete 139 - Volunteer Service Program
      2. 211 - Student Accident Insurance 
      3. 214 - Class Rank
      4. Delete 216.2 - Supplemental Discipline Records
      5. 217 - Graduation Requirements - to take effect after June 1, 2015
      6. Delete 353 - Employee Assistance Program
      7. 901 - Public Relations Objectives
      8. 902 - Publications Program
      9. 903 - Public Participation in Board Meetings 
      10. 904 - Public Attendance at School Events 
      11. 905 - Citizen Advisory Committees
      12. 906 - Public Complaints 
      13. 907 - School Visitors
      14. 908 - Relations with Parents/Guardians
      15. 909 - Municipal Government Relations
      16. 910 - Community Engagement
      17. 911 - News Media Relations
      18. 912 - Relations with Educational Institutions
      19. 913 - Nonschool Organizations/Groups/Individuals
      20. 914 - Relations with Intermediate Unit  
      21. 915 - Booster/Support Organizations
      22. 917 - Parental/Family Involvement  
      23. 918 - Title I Parental Involvement
    5. Additional Committee Reports 
  8. Legislative Policy - Mr. Sears

    As per the discussion at the May meeting of the Committee of the Whole, the Board will consider a motion to adopt the following resolution. [Motion, Discussion, Public Comment, Roll Call Vote]

    Resolution Calling for Reform of Funding for Cyber Charter Schools
  9. Lincoln Intermediate Unit Board Report - Mr. Sears

    The "...by Dawn's Early Light", highlights of the LIU Board Meeting of May 5, is provided.
  10. York Adams Academy Report - Mrs. Freireich
  11. York Area Tax Bureau Report - Ms. Mason
  12. York County School of Technology - Mrs. Schroeder
  13. Recognition of Visitors
  14. Board Meeting and Committee Schedule
  15. Public Comment
  16. Adjournment

     
    There will be an Executive Session immediately following the meeting.

     

     
     

    ADDENDUM

     

    TO:                 Members of the York Suburban School Board

    FROM:           Michele A. Merkle, Ed.D, Superintendent

    DATE:            May 18, 2015

    SUBJECT:    Addendum to the Agenda for the Board Meeting of May 18, 2015 

     

     

     

    III.   Board President's Report

     

             E.    Appointment of Secretary.  Recommendation for Corinne Mason to be appointed Board Secretary for a two year term beginning June 2, 2015 as a part of her responsibilities as the Director of Finance.  [Motion; Discussion; Public Comment; Roll Call Vote]

     

     

             F.    Approval of the Agreement with YSESPA.  The Board negotiating team recommends approval of the proposed Agreement between the Board of School Directors of the York Suburban School District and the York Suburban Education Support Personnel Association 2015-16 through 2017-18. The proposed Agreement is aligned with the Agreement with YSEA and includes hourly rate increases in each of three years as well as concessions in healthcare benefits as outlined below:

     

    Year 1

    Year 2

    Year 3

    Hourly Rate increase

    .23

    .29

    .29

    Deductible - In

    Network

    **************

    (Out-of -network the deductibles double)

    $500 Individual

    $1000 Family

    ********************

    $1000 Individual

    $2000 Family

    $500 Individual

    $1000 Family

    ***********************

    $1000 Individual

    $2000 Family

    $500 Individual

    $1000 Family

    ************************

    $1000 Individual

    $2000 Family

    Co-pays

    $35 Specialist

    $50 Urgent Care

    $100 Emergency Room (waived if admitted)

    $35 Specialist

    $50 Urgent Care

    $100 Emergency Room (waived if admitted)

    $35 Specialist

    $50 Urgent Care

    $100 Emergency Room (waived if admitted)

    Premium Share

    8%

    8%

    10%

    Employer reimbursement toward deductible

    $250

    None

    None

    Spousal Exclusion

    (If offered coverage through their employer)

    None

    $150 Surcharge per month

    $150 Surcharge per month

           


     [Motion; Discussion; Public Comment; Roll Call Vote]
     

The York Suburban School District is an Equal Opportunity Education Institution and does not discriminate on the basis of race, color, national origin, religious creed, ancestry, sex, age, marital status or handicap, in accordance with Title VI of the Civil Rights Action of 1964, Title IX of the Education Act Amendments of 1972, Section 504 of the Rehabilitation of the Handicapped Act of 1973, and the Americans with Disabilities Act of 1990, in its activities, educational and vocational programs and in its recruitment and employment practices. Inquiries concerning the application of Title VI, Title IX, Section 504, the ADA and the implementing regulations may be referred to the Superintendent, 1800 Hollywood Drive, York, PA 17403, telephone (717) 885-1210.