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YORK SUBURBAN SCHOOL BOARD
COMBINED PLANNING COMMITTEE & REGULAR MONTHLY MEETING
JUNE 19, 2017 - 7:00 PM
PROVARD EDUCATION CENTER



A G E N D A

 

  1. General Business

    Call to Order - Ms. Leopold-Sharp
    1. Pledge of Allegiance to the Flag
    2. Roll Call
    3. Public Comment.  All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
    4. Discussion and Action on Board Minutes.  Approval of the Minutes of the Regular Monthly Meeting of May 22, 2017.  [Public Comment; Approval as submitted/corrected]
  2. Treasurer's Report - Mr. Posenau  [Consent Agenda:  Would any Board member like any of these items considered separately or are there any questions on any of these items?  If not, the chair moves approval of the below-mentioned items; Public Comment; Roll Call Vote]

    Approval of Financial Reports as of May 31, 2017  [File for audit]
    1. Treasurer's Report (All Funds)
    2. General Fund Revenue Report
    3. General Fund Expenditure Report
    4. Summary Report - Capital Project, Capital Reserve, Food Service
    5. Check Summary Report - General Fund, Food Service, Capital Project
    6. Student Activity Account Summary
    7. Budget Transfers
    8. Revised March 2017 Budget Transfers
    9. Revised April 2017 Budget Transfers
  3. Board President's Report - Ms. Leopold-Sharp
    1. The Negotiations Committee of the Board met with YSEA and administrative representatives on June 5, 2017 at 7:00 PM to begin contract discussions. We are scheduled to meet again on July 19.
    2. PA School Boards Association 2017 Delegate Assembly - The York Suburban School District may appoint voting delegates to participate in the PSBA Delegate Assembly on Friday, October 20, 2017 as part of the PASA-PSBA School Leadership Conference. Delegates will be appointed at the July meeting.
  4. Superintendent's Report - Dr. Merkle
    1. The Administration recommends Board approval of the Class of 2017 Graduates. [Motion; Discussion; Roll Call Vote]
    2. Student Enrollment Report
    3. 2016-17 District Goal Update
    4. Pupil Personnel Division Report - Mrs. Hasenfuss, Director of Pupil Personnel Services will provide a report on the YSSD Nursing Services.
    5. The Administration recommends Board approval of the following two foreign exchange students at the high school for 2017-18.
      1. Henna Alanko.  Henna is a native of Finland and currently attends Seinajoen Lukio. She is sponsored by the Rotary Club of York and will reside with three York Suburban families during the 2017-18 school year. Henna's first home placement will be with the Seidel family, 1679 Sleepy Hollow Road. The Seidels have two children in the district, Gelisse who will be an eighth grader and Byron who will be a sixth grader at the middle school next year.
      2. Larissa Kraus.  Larissa is a native of Germany and currently attends Gymnasium Olching. She is sponsored by Amicus International Student Exchange and will reside with the Guyer family during the 2017-18 school year. Melissa Guyer lives at 110 North Manheim Street, and has two daughters in the district, Sophia who will be a ninth grader at the high school and Olivia who will be a seveth grader at the middle school next year.
        [Motion; Discussion; Roll Call Vote]
    6. Annual Report - Dr. Maloney will present the 2017 Annual Report.
    7. 2017-18 Calendar Revision [Motion; Discussion; Roll Call Vote]
    8. Administrative Team Rally Information 
    9. The Administration recommends Board approval of the renaming of a student activity at the high school - Best Buddies to High School Puzzle Partners. The organization will recognize no change in activities but will avoid the high costs associated with the affiliation to the national program.  [Motion; Discussion; Roll Call Vote]
    10. The Administration recommends Board approval of a new club at the high school - Mathematics Honor Society.  [Motion; Discussion; Roll Call Vote]

      Please see an additional item on the Addendum located at the end of this agenda.
  5. Business Office Report - Ms. Mason
    1. The Administration recommends Board approval of the LIU Joint Purchasing Bids - General Supplies, Paper Supplies, Custodial Supplies, and Art Supplies.  
      1. General Supplies - $22,095.93
        LIU GENERAL SUPPLY BID 2017-2018  
        CASCADE SCHOOL SUPPLIES $339.66
        KURTZ BROS $1,792.65
        NATIONAL ART & SCHOOL SUPPLIES, INC. $4,963.04
        PYRAMID SCHOOL PRODUCTS, INC. $2,332.81
        QUILL CORPORATION $1,953.73
        SCHOOL SPECIALTY $1,433.58
        STANDARD STATIONERY SUPPLY CO. $1,266.11
        THE ART STORE $1,057.11
        W. B. MASON $6,955.24
           
        TOTAL $22,095.93
      2. Paper Supplies - $16,253.20
        LIU PAPER BID 2017-2018  
        B.W. WILSON PAPER COMPANY,INC $12,085.12
        KURTZ BROS $721.75
        LINDENMEYR MUNROE $4,726.60
        SCHOOL SPECIALTY INC $572.94
        STANDARD STATIONARY SUPPLY CO $261.57
        WB MASON $2,601.54
           
        TOTAL $16,253.20
      3. Custodial Supplies - $4,052.28
        CUSTODIAL BID 2017-2018  
        AMERICHEM INTERNATIONAL $396.70
        HASSINGER & COMPANY, INC. $30.76
        HILLYARD INC. $631.68
        NORTHEAST CHEMICAL & SUPPLY $1,377.00
        PYRAMID SCHOOL PRODUCTS, INC. $1,307.89
        VERITIV OPERATING CO/XPEDX $308.25
           
        TOTAL $4,052.28
      4. Art Supplies - $12,754.69
        ART SUPPLIES BID 2017-2018  
        BLICK ART MATERIALS $522.49
        CASCADE SCHOOL SUPPLIES $810.41
        KURTZ BROS. $678.61
        NATIONAL ART & SCHOOL SUPPLIES, INC. $206.04
        PYRAMID SCHOOL PRODUCTS $1,100.40
        SCHOOL SPECIALTY $3,816.36
        SHEFFIELD POTTERY, INC. $627.90
        STANDARD STATIONARY SUPPLY CO $264.92
        THE ART STORE, INC. $1,585.82
        W.B. MASON $3,141.74
           
        TOTAL $12,754.69

        [Motion; Discussion; Roll Call Vote]
    2. The Administration recommends Board approval of the 2016-17 Tuition Rates as follows:  Elementary Rate - $12,101.61; Secondary Rate - $12,068.30. Both of these rates are lower than 2015-16. The tuition charges are based on the District's annual financial report and child accounting attendance reports submitted by the Chief School Administrator of the School District for the preceding school year which ended June 30, 2016. The charges have been calculated in accordance with the provisions of Section 2561 of the PA Public School Code of 1949 as amended.  [Motion; Discussion; Roll Call Vote]
    3. The Administration recommends Board approval of the contract with AIA Benefits Resource Group for Employee Benefit Consulting Services for an annual fee of $50,400 for the purposes of evaluating Lincoln Benefit Trust performance specific to York Suburban, determine York Suburban self-funding opportunities inside and outside of Lincoln Benefit Trust, evaluating historical and current medical/RX claims experience for population health and well-being opportunities, providing advice and counsel on alternative strategies regarding plan design, eligibility, payroll contribution and creative and new medical/RX claims mitigation tactics and to provide additional guidance on employee education and communication.  [Motion; Discussion; Roll Call Vote]
    4. The Administration recommends increasing the price of the admission to football games for Adults from $4 to $5, offer the Senior Citizens discounted admission of $3 instead of the $5 and no change in the price of admission of $1 for students from opposing schools.  [Motion; Discussion; Roll Call Vote]
    5. Informational:
      1. Donation in the amount of $1,436 from Indian Rock PTO for the 5th Grade Field Trip to Gettysburg
      2. Summer Projects Update
      3. Food Service Department Report
        1. Dining Review Report for May
        2. Sales Report
  6. Student Board Representative Report - Miss Atkinson
  7. Committee Reports - Ms. Leopold-Sharp
    1. Communications Committee Report - Ms. Shaffer

      The Activity Report is provided.
    2. Facilities Committee Report - Mrs. Freireich
      1. The February 15 minutes are provided.
      2. The Facilities Committee recommends Board approval of the proposal from School Installers of PA, Inc. of $77,071 for removal and replacement of 6 single and 6 double depth in wall cafeteria tables and benches at Indian Rock Elementary for a total of $77,071 to be paid from the Capital Reserve Fund.  [Motion; Discussion; Roll Call Vote]
      3. The Facilities Committee recommends Board approval of the change order for the Middle School curb project in the amount of $14,557.50 for additional sidewalk and the addition of 2 ADA ramps along the western building perimeter, where the new expansion was completed, where the buses drop off.  [Motion; Discussion; Roll Call Vote]
    3. Personnel Committee Report - Ms. Bates

      Please see an additional item on the Addendum located at the end of this agenda.



      Consent Agenda  [You have before you the Personnel Report which includes resignation, appointment, employment, substitute teacher, volunteer fall coaches and volunteer.  Would any Board member like any of these items considered separately or are there any questions on any of these items?  If not, the chair moves approval of the below-mentioned items; Public Comment; Roll Call Vote]
      1. Resignation
        1. Recommend Board approval of the resignation of Chrystal Gerner, Instructional Support Aide at Valley View Elementary, effective May 25, 2017.

        2. Recommend Board approval of the resignation of Marguerita Mann, Instructional Support Aide at Valley View Elementary, effective May 25, 2017.

        3. Recommend Board approval of the resignation of Amy Moffitt, Instructional Support Aide at Valley View Elementary, effective May 25, 2017.
      2. Appointment
        1. Recommend the appointment of Jolene Kingston as High School Musical Co-Director for the 2017-2018 school year at the salary of $1,217 which represents ½ half of Step 1 of the Extracurricular Salary Schedule.
        2. Recommend the appointment of Jolene Kingston as High School Musical Co-Assistant Director for the 2017-2018 school year at the salary of $632 which represents ½ of Step 1 of the Extracurricular Salary Schedule.
        3. Recommend the re-appointment of Shelby Marks to the supplemental position to support the community athletic programs that use District facilities at a stipend of $6,250, for the period July 1, 2017 through June 30, 2018.
        4. Recommend the appointment of Hannah Stayer as High School Musical Co-Director for the 2017-2018 school year at the salary of $1,217 which represents ½ half of Step 1 of the Extracurricular Salary Schedule.
        5. Recommend the appointment of Hannah Stayer as High School Musical Co-Assistant Director for the 2017-2018 school year at the salary of $632 which represents ½ of Step 1 of the Extracurricular Salary Schedule.
        6. Recommend a correction to the stipend of Denise Stayman, Middle School Head Cheerleading Coach (Fall), from the approved stipend of $1,562/Step 1 to $1,823 which represents Step 2 of the Extracurricular Salary Schedule.
      3. Employment

        1. Name:

          Ashley L. Humma

          Education:

          Warwick High School, Diploma; Kutztown University of PA, B.S. in Elementary Education/4-8 Math & English

          Certification:

          Grades 4-8 (All subjects 4-6, Mathematics 7-8)

          Grades 4-8 (All subjects 4-6, English Language Arts and Reading 7-8)

          Contract:

          Temporary Professional Contract

          Salary:

          $55,625 - B.S. – Step 2

          Assignment:

          Mathematics – Middle School

          Effective:

          2017-2018

        2. Recommend the employment of Alexandra Anderson as Assistant Cheerleading Coach (Fall) for the 2017-2018 school year at the salary of $1,562 which represents Step 1 of the Extracurricular Salary Schedule.
        3. Recommend the employment of Matthew Coppage as a Seasonal Maintenance Employee at the hourly rate of $8.50, effective May 30, 2017.
        4. Recommend the employment of Kathleen Diehl as Administrative Assistant for Academic Services at the Education Center at the hourly rate of $15.90, effective June 19, 2017.
        5. Recommend the employment of Doris Eater as a Custodian at Yorkshire Elementary at the hourly rate of $13.39, effective June 20, 2017.
        6. Recommend the employment of Zachary Hertel as a 4-hour per day Custodian at the Middle School at the hourly rate of $13.68, effective July 3, 2017, pending employment documents.
        7. Recommend the employment of Christine Lease as Administrative Assistant for Payroll/Benefits at the Education Center at the hourly rate of $15.90, effective June 20, 2017.
        8. Recommend the employment of Dianna Loomis as Library Aide at the Middle School at the hourly rate of $10.65, effective August 14, 2017.
        9. Recommend the employment of Lauren Moore as a Substitute Office Aide at the hourly rate of $9.55, effective June 20, 2017.
        10. Recommend the employment of Marcos Rivera as a custodian at the high school at the hourly rate of $13.39, effective June 20, 2017.
        11. Recommend the employment of Lori Stern as Lead Custodian at the High School at the hourly rate of $15.64, effective June 20, 2017.
      4. Recommend the employment of the following Substitute Teacher at the daily rate of $100, effective for the 2017-2018 school year:

        Lureen Nelson
      5. Recommend Board approval of the following Volunteer Fall Coaches for 2017-2018:

        Eric Arnold - Track & Cross Country
        Amy Kitner - MS Cheerleading
      6. Recommend Board approval of the following Volunteer effective June 20, 2017:

        Kelly Helsel
    4. Additional Committee Reports
  8. Lincoln Intermediate Unit Board Report - Mr. Robinson

    The "...by Dawn's Early Light", highlights of the LIU Board meeting of June 6, is provided.
  9. York Adams Academy Report - Mrs. Freireich
  10. York Adams Tax Bureau Report - Ms. Mason
  11. York County School of Technology - Mrs. Schroeder

    The YCST Joint Operating Committee Mini-Board Report of May 25 is provided.
  12. Recognition of Visitors
  13. Board Meeting and Committee Schedule
  14. Public Comment.  All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
  15. Adjournment
     

    An Executive Session will be held immediately following the meeting.


    ADDENDUM


    TO:                 Members of the York Suburban School Board
    FROM:            Michele A. Merkle, Ed.D., Superintendent
    DATE:             June 19, 2017
    SUBJECT:      Addendum to the Agenda for the Regular Monthly Meeting of June 19, 2017

     

    IV.   Superintendent's Report - Dr. Merkle

             K.  The Administration recommends Board approval of the addition of a half-time ELL teaching position effective August 2017. This additional position will be in lieu of services currently contracted through the Lincoln Intermediate Unit, at a projected cost savings of $36,000 per year. Attached is data to support this recommendation.  [Motion; Discussion; Roll Call Vote]

    VII.  Committee Reports - Ms. Leopold-Sharp

     

            C.  Personnel Committee Report - Ms. Bates

     

                   3.  Employment

     

                          l.

    Name:

    Chevonne L. Tyson

    Education:

    Arts High School, Newark, NJ, Diploma; Virginia Commonwealth University, Bachelor of Interdisciplinary Studies for Early and Elementary Education, and Master of Teaching  in Early and Elementary Education

    Certification:

    Grades PK-4

    Contract:

    Temporary Professional Contract

    Salary:

    $65,900 - M.S. – Step 3

    Assignment:

    Elementary Teacher (Building and grade TBD)

    Effective:

    2017-2018

     

The York Suburban School District is an Equal Opportunity Education Institution and does not discriminate on the basis of race, color, national origin, religious creed, ancestry, sex, age, marital status or handicap, in accordance with Title VI of the Civil Rights Action of 1964, Title IX of the Education Act Amendments of 1972, Section 504 of the Rehabilitation of the Handicapped Act of 1973, and the Americans with Disabilities Act of 1990, in its activities, educational and vocational programs and in its recruitment and employment practices. Inquiries concerning the application of Title VI, Title IX, Section 504, the ADA and the implementing regulations may be referred to the Superintendent, 1800 Hollywood Drive, York, PA 17403, telephone (717) 885-1210.