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YORK SUBURBAN SCHOOL BOARD
PLANNING COMMITTEE MEETING
FEBRUARY 12, 2018 - 7:00 PM
PROVARD EDUCATION CENTER
 
An Executive Session will be held prior to the meeting at 5:45 PM.

A G E N D A
  

  1. General Business

    Call to Order
     - Mr. Posenau
    1. Pledge of Allegiance to the Flag
    2. Roll Call  
    3. A reminder to please silence your cell phone during the meeting.
    4. Public Comment.  All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
  2. Board President's Report - Mr. Posenau
    1. A committee of the Board met with representatives from York Suburban Education Association (YSEA) on January 30, 2018 at 6:30 PM in Executive Session for a Fireside Chat as permitted by Section 707 of the Sunshine Act for the purpose of discussing personnel matters. No official action was taken.
    2. The Negotiations Committee of the Board met with YSESPA and administrative representatives on January 31, 2018 at 5:00 PM for contract discussions. 
    3. The Board met prior to this meeting in Executive Session as permitted by Section 707 of the Sunshine Act for the purpose of discussing personnel and student matters. No official action was taken.
    4. New Superintendent Search Update
  3. Administrative Report - Ms. Mason
    1. The Administration recommends Board approval of the immediate expulsion of SID# 3567735349 as set forth in the Administrative Disciplinary Hearing Agreement following a hearing conducted by Board appointed hearing officer, Larry R. Redding, Acting Superintendent. The student will be placed at an alternative school for a period of not less than one full school year.  [Motion; Discussion; Roll Call Vote]
    2. Follow-up Presentation: Intermediate Level Autistic Support Program Proposal - Mrs. Hasenfuss
    3. Information Item

      Federal Program Monitoring - Dr. Ketterman
    4. Reports from Administrators
  4. Business Office Report - Ms. Mason
    1. Items recommended for approval at this meeting.
      1. The Administration recommends Board approval of the WAN Agreement with Lincoln Learning Network at a cost of $340 per month for an Internet subscription of 400 MBPS.  [Motion; Discussion; Roll Call Vote]
      2. The Administration recommends Board approval of the contract with FnP Productions for a total amount of $3,000 for music and audio at the York Suburban MiniThon 2018 to be held Friday, February 23 starting at 9:00 pm and ending no later than Saturday, February 24 at 7:00 am.  [Motion; Discussion; Roll Call Vote]
    2. Items being recommended for approval on February 26, 2018.
      1. The Administration recommends Board approval of the proposed York Adams Academy 2018-19 General Operating Budget.  The Budget will increase by $9,649 from the previous year and includes a 2.4% raise in staff salaries.  Our membership fee will increase by $100 per seat or a total increase of $1,200.
      2. The Administration recommends Board approval of the proposed Lincoln Intermediate Unit 2018-19 General Operating Budget. This budget represents a total budget reduction of $200,000 or 26.37% reduction compared to 2017-18.
      3. The Administration recommends Board approval of the Letter of Agreement with the Lincoln Intermediate Unit for Title I Nonpublic Programs and Services to be changed from a one year agreement to a five year agreement.  With Federal Regulation changes going into effect, it was determined that having the five years mentioned in the accompanying cover letter at the time the original agreement was signed was not enough, it had to be in the agreement as well.
      4. The Administration recommends Board approval of the two (2) year Agreement with Substitute Teacher Service (STS) beginning July 1, 2018 through June 30, 2020.  This agreement is for Per Diem Substitute Teacher Days at a District Bill Rate of $145.20 per substitute teacher day.  This service will assume all of the duties the District currently handles for substitute teachers.
      5. The Administration recommends Board approval for John M. Olewiler, Jr. to be exempt from paying real estate taxes for the property located at 2590 Hartford Road, York, PA (Parcel 46-000-04-0196-00-00000) as approved by the Pennsylvania State Veteran's Commission. This would take effect for the 2018-19 fiscal year.
      6. The Administration recommends Board approval of the bid for new band uniforms to Stanbury Uniforms in the amount of $32,500 for 65 uniforms.
      7. The Administration recommends the Board authorize the Information Technology Department to make purchases up to $125,000 for equipment, educational software, services, or subscriptions, subject to the following:
           -All such purchases shall have been previously approved in the Department’s annual  Board-approved budget.
           -All such purchases shall be made within the year budgeted.
           -All such purchases shall be within the amount budgeted.  If a purchase exceeds the amount budgeted, the purchase must be further approved by the Board.
           -All such purchases, if subject to bidding requirements, shall be made via a cooperative purchasing agreement (e.g. Co-Stars) approved by the Board.  If a cooperative purchasing agreement is not in effect for the requested purchase, the Board shall be required to review and approve any such purchase. 
           -All such purchases do not require execution of a separate contract of terms between the vendor/supplier and the District, with the exception of license agreements renewals.  (e.g. Agreements for the purchase in the form of a lease, agreements with indemnification language, liquidated damages, or formal contract language outside of a simple purchase shall require solicitor review and Board approval.)
           -All lease to purchases shall require prior Board approval, even if they meet all of the conditions listed above.
           -All such purchases are approved for payment at the next voting Board meeting following such purchase.
      8. The Administration recommends the Board approve authorized purchasers to make purchases up to $2,000 for any one student activity fund activity and to sign any corresponding contract for purchase, subject to the following:
           -All such purchases shall have been previously budgeted in the year of purchase in a budget submitted and approved by the Director of Finance.
           -All such purchases are approved by the Director of Finance, in writing, after notice of the amount of purchase and any corresponding contract requirements.
           -All such purchases are submitted for approval to the Business Office at least one (1) week prior to purchase date.
           -All such purchases do not exceed the budgeted amount.
      9. The Administration recommends Board approval of the contract with FnP Productions for a total amount of $800 for sound at the York Suburban Musical on March 2 and 3, 2018.
      10. The Administration recommends Board approval of the contract with FnP Productions for a total amount of $3,400 for an intelligent lighting package at the York Suburban Musical on March 2 and 3, 2018.
      11. The Administration recommends Board approval of the contract with Wisehaven Event Center at a cost of $1,000 for the room and $3.25 per person for food and beverage for the Homecoming Dance to be held on September 29, 2018
    3. Informational Items
      1. Donation in the amount of $514.62 from the All-Sports Booster Club for a whiteboard for swimming.
      2. Donation in the amount of $500 from an anonymous donor for helping with students negative meal accounts.
      3. Donation in the amount of $300 from Dina Smoker for helping with students negative meal accounts at Indian Rock Elementary.
      4. Donation in the amount of $500 from Danny and Judith Barker for helping with students negative meal accounts at East York Elementary.
      5. Donation in the amount of $50 from Penny Ayers for helping with students negative meal accounts. 
      6. Donation in the amount of $70 from Nichole Zortman for helping with students negative meal accounts. 
  5. Student Board Representative Report - Elise Atkinson
  6. Committee Reports - Mr. Posenau
    1. Committee Schedule
    2. Academic Standards and Curriculum Committee Report - Mrs. Schroeder

      The
      minutes of November 29 are provided.
    3. Facilities Committee Report - Mrs. Freireich

      The minutes of November 8 are provided.
    4. Personnel Committee Report - Mr. Robinson
      1. The minutes of January 9 are provided.
      2. Consent Agenda  [You have before you the Personnel Report which includes retirement, resignation, appointment, employment, leave of absence, substitute teacher, prospective teacher as a substitute teacher, guest teachers, volunteer spring coaches and volunteers.  Would any Board member like any of these items considered separately or are there any questions on any of these items?  If not, the chair moves approval of the below-mentioned items; Public Comment; Roll Call Vote]
        1. Retirement   

          Recommend Board approval of the retirement of Joan Hammond, Family and Consumer Science Teacher at the High School, effective the last day of the 2017-2018 school year.  Mrs. Hammond is retiring after having served 37 years in education and 20 with York Suburban School District.
        2. Resignation  
          1. Recommend Board approval of the resignation of Kathy Geist, Custodian at Yorkshire Elementary, effective February 20, 2018.

          2. Recommend Board approval of the resignation of Kraig Reinhold, Co-Assistant Boys Lacrosse Coach #2, effective January 19, 2018.

          3.  Recommend Board approval of the resignation of Jonathan Stiles, High School Trojan Theater Lighting and Sound Coordinator, effective January 22, 2018.

        3. Appointment  
          1. Recommend the appointment of Oliver Good as Head Boys Volleyball Coach for the 2017-2018 school year at the stipend of $4,848 which represents Step 3 of the Extracurricular Salary Schedule.

          2.  Recommend the appointment of Cristina Fiorentino as Assistant Boys and Girls Track Coach for the 2017-2018 school year at the stipend of $2,873 which represents Step 2 of the Extracurricular Salary Schedule.

        4.  Employment  

          1. Recommend the employment of Anthony Giuffrida as Assistant Boys Lacrosse Coach #2 for the 2017-2018 school year at the stipend of $1,982 which represents Step 1 of the Extracurricular Salary Schedule.

          2. Recommend the transfer of Justin Krebs from the position of Assistant Boys and Girls Track Coach #3 to the position of Assistant Boys and Girls Track Coach #2 for the 2017-2018 school year.  No change in stipend.

          3. Recommend the employment of Robert Ramp as High School Groundskeeper, effective on or about February 27, 2018, at the hourly rate of $14.93, pending employment documents.

          4. Recommend the employment of Keila Sanchez as a Long-term Substitute Instructional Support Aide at East York Elementary effective February 13, 2018, through the end of the 2017-2018 school year at the hourly rate of $10.65.

          5. Recommend the transfer of Lori Stambaugh from the position of Assistant Boys and Girls Track Coach #2 to the position of Assistant Boys and Girls Track Coach #1 for the 2017-2018 school year at the stipend of $5,704 which represents Step 4 of the Extracurricular Salary Schedule.

          6. Recommend the transfer of David Turybury from the position of Co-Assistant Softball Coach #1 to the position of Assistant Softball Coach #1 for the 2017-2018 school year at the stipend of $3,488 which represents Step 3 of the Extracurricular Salary Schedule.

        5. Leave of Absence  

          Recommend the approval of the request of Amber Krzanowski, Special Education Teacher at the High School, for an FMLA leave of absence starting February 1, 2018 through approximately April 30, 2018.
        6. Recommend the employment of the following Substitute Teachers at the daily rate of $100, effective February 13, 2018:

          Giovanni Frenda

          Mary Renda

          Sheila Sibol

        7. Recommend the employment of the following Prospective Teacher as a Substitute Teacher at the daily rate of $100, effective February 13, 2018.

          Lauren Van Pelt
        8. Recommend the employment of the following Guest Teachers at the daily rate of $100, effective February 13, 2018:

          Lynnaya Graf

          Sara Luster

          Katherine Nelson               

          Brian Shelley

          Sheila Sibol

        9. Recommend Board approval of the following Volunteer Spring Coaches for 2017-2018:

          Megan Chapman – Softball

          Brent Markel – Softball

          Kraig Reinhold – Lacrosse
          Nathan Rohrbaugh – Volleyball

        10. Recommend Board approval of the following Volunteers for 2017-2018:

          Tricia Diehl

          Robin Finney-Lim

          Erica Poster

          Lydia Stayer

          Sherry Stayer

          Jonathan Stayer

          Victoria Valdez

          Jennifer Weitkamp

    5. Policy Committee Report - Mr. Thoman

      Policies reviewed by the committee.
      1. Policy 204 - Attendance
      2. Admin Regulations Policy 204 - Attendance
      3. Policy 302 - Employment of Superintendent/Assistant Superintendent
      4. Policy 311 - Reduction of Staff (Suspensions/Furloughs)
      5. Admin Regulations Policy 324 - Personnel Files
      6. Policy 808 - Food Services
      7. Policy 916 - Volunteers
    6. Additional Committee Reports/Announcements
  7. Lincoln Intermediate Unit  

    The 
    "...by Dawn's Early Light", highlights of the LIU Board meeting on February 6, is provided.
  8. York Adams Academy - Mrs. Freireich
  9. York County School of Technology - Mrs. Schroeder

    The
    YCST Joint Operating Committee Mini-Board Report of January 25 is provided.
  10. Board Meeting and Committee Schedule
  11. Comments and/or Questions from the Public.  All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
  12. Adjournment

    There will be an opportunity for public comment at the end of each report.

     
    An Executive Session will be held immediately following the meeting.
     

The York Suburban School District is an Equal Opportunity Education Institution and does not discriminate on the basis of race, color, national origin, religious creed, ancestry, sex, age, marital status or handicap, in accordance with Title VI of the Civil Rights Action of 1964, Title IX of the Education Act Amendments of 1972, Section 504 of the Rehabilitation of the Handicapped Act of 1973, and the Americans with Disabilities Act of 1990, in its activities, educational and vocational programs and in its recruitment and employment practices. Inquiries concerning the application of Title VI, Title IX, Section 504, the ADA and the implementing regulations may be referred to the Superintendent, 1800 Hollywood Drive, York, PA 17403, telephone (717) 885-1210.