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YORK SUBURBAN SCHOOL BOARD
REGULAR MONTHLY MEETING
JANUARY 26, 2015 - 7:00 PM
RONALD H. PROVARD EDUCATION CENTER
 

An Executive Session will be held at 6:30 PM.

M I N U T E S
(approved on February 23, 2015)

  1. General Business 

    Call to Order
     - Mr. Miller 
    1. Pledge of Allegiance to the Flag  

      Mr. Miller called the meeting to order with the Pledge of Allegiance to the Flag.
    2. Roll Call  

      Members present - Emily Bates, Jennifer Clancy, Ellen Freireich, Lynne Leopold-Sharp, Roger Miller, John Posenau, Lois Ann Schroeder, Joel Sears, Cathy Shaffer, Jessica Renjilian (Student Representative)
    3. Public Comment

      An opportunity was available for public comment. There was none at this time.
    4. Discussion and Action on Board Minutes. Approval of the Minutes of the Regular Monthly Meeting of December 15, 2014 and the Planning Committee Meeting of January 12, 2015. [Public Comment; Approval as submitted/corrected]

      Mr. Miller reported above. Motion, Freireich, Second, Leopold-Sharp; Approval of above.

      An opportunity was available for public comment. There was none at this time.

      Roll Call Vote, all present, yes. Motion carried 9-0.
  2. Treasurer's Report - Mr. Posenau  [Consent Agenda:  Would any board member like any of these items considered separately or are there any questions on any of these items?  If not, the chair moves approval of the below-mentioned items; Public Comment; Roll Call Vote]

    Approval of Financial Reports as of December 31, 2015
     [File for audit]
    1. Treasurer's Report (All Funds)
    2. Condensed Board Summary Report - General Fund Revenue
    3. Condensed III Board Summary Report - General Fund Expenditures Report
    4. Condensed III Board Summary Report - Capital Projects, Capital Reserve, Food Service 
    5. Fund Accounting Check Summary Report - General Fund, Food Service, Capital Projects
    6. Student Activity Account Summary 
    7. Budget Transfers  

      Motion, Sears, Second, Leopold-Sharp; Approval of above, except C. and E.

      An opportunity was available for public comment. There was none at this time.

      Roll Call Vote, all present, yes. Motion carried 9-0

      Motion, Posenau, Second, Clancy; Approval of above, C. and E.

      An opportunity was available for public comment. There was none at this time.

      Roll Call Vote, all present yes, except Freireich, abstain. Motion carried 8-0-1. 
  3. Board President's Report - Mr. Miller
    1. Executive Session.  The Board met in Executive Session on December 15, 2014 following the Regular Monthly Meeting, on January 12, 2015 following the Planning Committee Meeting and prior to this evening's meeting for the purpose of discussing personnel and/or legal issues.

      Mr. Miller reported above.
    2. Pennsylvania School Boards Association Honor Roll of School Board Service.  Jennifer Clancy is receiving recognition for her 8 years of service as a School Director from PSBA.

      Mr. Miller reported above and presented a certificate from PSBA to Mrs. Clancy.

      Mr. Miller reported that due to the threatening weather this evening, a decision was made to postpone the State of District report to the February 9 Planning Committee meeting. 
  4. Superintendent's Report - Dr. Merkle 
    1. School Board Recognition Month.  In appreciation for all that they do, the Administration would like to share a few gifts with the School Board.

      Dr. Merkle recognized the Board members for their tireless efforts with their time and energy investments that help so many students. Posters, notes, cards and a video prepared by students were shared at this time. Dr. Merkle presented each Board member a picture frame that included pictures of the two banners currently displayed at the high school and middle school for recent accomplishments.
    2. Student Enrollment Report  

      Dr. Merkle highlighted above report. She reported the Administration continues to pursue residency issues and seven were identified last week.
    3. Adjudication Re:  Student No. 211035. Upon the recommendation of the Superintendent and based on the Administrative Disciplinary Hearing conducted by Dr. Michele A. Merkle as the Board appointed hearing officer, the Superintendent recommends the Board accept the Hearing Agreement for Student No. 211035 for a violation of School Board Policy and the Code of Student Conduct. [Motion; Discussion; Roll Call Vote] 

      Motion, Clancy, Second, Leopold-Sharp; Approval of above. Roll Call Vote, all present, yes. Motion carried 9-0.
    4. District Goals. Dr. Merkle will provide a mid-year review of the progress on District Goals.

      Dr. Merkle highlighted above.The team is working very hard and is on pace this year with the goals.
    5. State of the District Report 

      Dr. Merkle reported the above report will be presented at the February 9 Planning Committee meeting due to the weather conditions this evening. Dr. Merkle does plan to communicate the report as a podcast with staff and community on the website.
  5. Business Office Report - Ms. Mason 
    1. PlanCon Part J:  Project Accounting based on Final Costs - Yorkshire Elementary Building Project. The Administration recommends approval of the PlanCon Part J:  Project Accounting based on final costs for the Yorkshire Elementary Building Project. [Motion, Discussion, Public Comment, Roll Call Vote]

      Motion, Leopold-Sharp, Second, Schroeder; Approval of above.

      An opportunity was available for public comment. There was none at this time.

      Roll Call Vote, all present yes. Motion carried 9-0. 
    2. PlanCon Part J:  Project Accounting based on Final Costs - Valley View Elementary Building Project. The Administration recommends approval of the PlanCon Part J:  Project Accounting based on final costs for the Valley View Elementary Building Project. [Motion, Discussion, Public Comment, Roll Call Vote] 

      Motion, Leopold-Sharp, Second, Schroeder; Approval of above.

      An opportunity was available for public comment. There was none at this time.

      Roll Call Vote, all present yes. Motion carried 9-0. 
    3. Opt-Out Resolution. The Administration recommends approval of the Opt-Out Resolution which states that the District budget for the 2015-16 fiscal year will not have a tax increase that exceeds the Act 1 Index of 1.9%.  [Motion, Discussion, Public Comment, Roll Call Vote]

      Motion, Posenau, Second, Sears; Approval of above.

      An opportunity was available for public comment. There was none at this time.

      Roll Call Vote, all present yes. Motion carried 9-0. 
    4. Turf, Track & Court, LLC, Athletic Facility Consultants. The Administration recommends approval of Turf, Track & Court, LLC, Athletic Facility Consultants for professional services for running track renovations/stadium improvements at a cost of $19,675. [Motion, Discussion, Public Comment, Roll Call Vote]

      Motion, Schroeder, Second, Bates; Approval of above.

      An opportunity was available for public comment. There was none at this time.

      Roll Call Vote, all present yes. Motion carried 9-0. 
    5. Proposed 2015-16 Lincoln Intermediate Unit General Operating Budget. The Administration submits the proposed 2015-16 Lincoln Intermediate Unit General Operating Budget for consideration and approval. [Motion, Discussion, Public Comment, Roll Call Vote]

      Motion, Posenau, Second, Bates; Approval of above.

      A discussion continued and points were - both of these groups (LIU and next item, YCST) are very important to the students of the District; the LIU budget is an overhead budget and is within the index of 1.9% and the YCST budget is an operating budget and is not within the index of 1.9%; several positions were stated about the budgets; voting against a budget is separate from endorsement from the District.

      An opportunity was available for public comment. There was none at this time.

      Roll Call Vote, all present yes. Motion carried 9-0.
    6. Proposed 2015-16 York County School of Technology Budget. The Administration submits the proposed 2015-16 York County School of Technology Budget. [Motion, Discussion, Public Comment, Roll Call Vote]

      Motion, Schroeder, Second, Leopold-Sharp; Approval of above.

      The discussion continued and points were - review of their strategic plan at YCST is necessary as the budget is prepared; this Board did take a position to not exceed the index of 1.9% for the YS budget.

      An opportunity was available for public comment. There was none at this time.

      Roll Call Vote, all present, no. Motion did not carry, 0-9.

      At the request of a Board member, Dr. Merkle will share this vote with the other districts. 
    7. PILOT Agreement with Jessica and Friends Community. The Administration recommends approval of the PILOT Agreement with Jessica and Friends Community for Tax Parcel No. 48-000-31-0006.BO-000000. [Motion, Discussion, Public Comment, Roll Call Vote]

      Motion, Schroeder, Second, Shaffer; Approval of above.

      An opportunity was available for public comment. There was none at this time.

      Roll Call Vote, all present yes. Motion carried 9-0.
    8. Approval of Keystone Realty Advisors LLC Property Tax Consulting Services. The Administration recommends approval of a Property Tax Consulting Services Agreement with Keystone Realty Advisors, LLC for services to be rendered for the sole purpose of defending owner initiated tax appeals and providing guidance and consultation on pending district-initiated tax assessment appeals. [Motion; Discussion; Public Comment; Roll Call Vote]

      Motion, Leopold-Sharp, Second, Bates; Approval of above. 

      Ms. Mason commented to Board member's inquiry that this service is billed on a flat hourly rate.

      An opportunity was available for public comment. There was none at this time.

      Roll Call Vote, all present yes. Motion carried 9-0.
    9. IRS Mileage Rate for the 2015 Calendar Year. The Administration recommends approval of the IRS Mileage Reimbursement Rate of $.575 per mile for the 2015 calendar year. The rate for the 2014 calendar year was $.56 per mile.  [Motion, Discussion, Public Comment, Roll Call Vote]

      Motion, Schroeder, Second, Leopold-Sharp; Approval of above.

      A discussion continued and points were - policy does state that the District use the board-approved mileage rate for reimbursements; IRS annually sets the mileage rate for business expense allowances; do some contracts specify that the District reimburse at the IRS rate?

      Dr. Merkle concluded discussion sharing that the Administration will get additional information and report back to Board.

      An opportunity was available for public comment. There was none at this time.

      Roll Call Vote, all present yes. Motion carried 9-0.
    10. Informational:

      Food Service Department Report
      1. Dining Review Report for December
      2. Sales Report  

        Ms. Mason highlighted above reports.
    11. See Addendum information below.
  6. Student Board Representative Report - Miss Renjilian

    Miss Renjilian reported the swim team competed at the South Western Relays and the girls team won first place and the boys team placed third. The cheerleaders competed in the state championships in Hershey. Students from Valley View and Yorkshire designed posters with positive quotes and pictures that were posted in the high school. Rehearsals continue for the musical. Plans continue for the miniTHON.
  7. Committee Reports - Mr. Miller
    1. Academic Standards & Curriculum Committee Report - Mrs. Clancy

      The annual Academic Standards & Curriculum Committee meeting is scheduled on February 11 at 6:30 PM in room 160 of the high school. 

      Mrs. Clancy reported above and noted this meeting lasts for two hours.

      Mr. Miller reminded Board members that the unapproved committee minutes are posted under confidential on the website. 
    2. Communications Committee Report - Mrs. Schroeder

      The Activities Report and Communication Report are provided. 

      Mrs. Schroeder reviewed above reports and shared a reminder about the So You Want to be a School Board Member? program scheduled on February 5 at 7:00 PM at Valley View and a full slate of presenters has been secured.
    3. Facilities Committee Report - Mrs. Freireich

      The minutes of November 19 are provided.

      Mrs. Freireich reported above and provided a brief update of the meeting held last week.
    4. Personnel Committee Report - Ms. Shaffer
      1. The minutes of January 15 are provided.

        Ms. Shaffer reported above.
      2. Renewal of Contract for Director of Finance. The Administration recommends the approval of a renewal of the contract for Corinne D. Mason for a period of two years and one month as per the terms set forth in the contract. [Motion; Discussion; Public Comment; Roll Call Vote]

        Motion, Shaffer, Second, Schroeder; Approval of above.

        A discussion took place about language in the contract.

        Mr. Miller called for an Executive Session to continue discussion.

        Mr. Miller called the Regular Monthly Meeting to order.

        Motion, Shaffer, Second, Schroeder; amendment to previous motion, pending solicitor approval.

        Roll Call Vote, all present, yes, except Sears, no. Motion carried 8-1. 
      3. [Consent Agenda:  You have before you the Personnel Report which includes retirements, employment, additional substitute teacher and additional band volunteer. Would any board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Public Comment; Roll Call Vote]

        Motion, Shaffer, Second, Bates; Approval on Consent Agenda on the Personnel Committee Report.

        An opportunity was available for public comment. There was none at this time.

        Roll Call Vote, all present, yes. Motion carried 9-0.

        Several comments were shared about two upcoming retirements. Frau has become an institution at YS, she is a wonderful teacher, she had an impact on students' education and she will be missed. Ms. Baughman's smiling face will be missed at the reception desk at the Ed Center. Hats off to both of these women and what they represent to the District.

        Dr. Merkle concluded the accolades stating her son has had Frau for 2 1/2 years and when she announced her retirement to the class, everyone was in tears. Ms. Baughman is an interesting dynamic woman and has many fond memories with the District. We are sorry to see both go and wish them all the best.
        1. Retirements  

          1. Recommend Board approval of the retirement of Kathleen Falatovich, German teacher at the high school, effective at the end of the 2014-2015 school year.  Mrs. Falatovich is retiring after having served 34 years in education and 27 with York Suburban School District.

          2. Recommend Board approval of the retirement of Doreene Baughman, receptionist at the Education Center, effective June 30, 2015.  Ms. Baughman is retiring after having served 26 years with York Suburban School District.

        2. Employment  

          1. Recommend the employment of Rebecca Chester as a long-term substitute art teacher starting January 5, 2015 through April 10, 2015 at high school at the daily rate of $105.

          2. Recommend the employment of Gina Neiderer as Assistant Junior High Girls’ Volleyball Coach at the salary of $1,659 which represents Step 1 of the Extracurricular Salary Schedule.

          3. Recommend the employment of Beth Marshall as substitute aide for the 2014-2015 school year at the hourly rate of $9.55.

          4. Recommend the appointment of Steven Weinrich as MS Musical Set Construction Manager at the salary of $578 which represents Step 1 of the Extracurricular Salary Schedule.

          5. Recommend the employment of Jennifer Weitzel as Head Softball Coach at the salary of $3,346 which represents Step 1 of the Extracurricular Salary Schedule.

        3. Additional Substitute Teacher for 2014-15

          Kaylyn Knapke

        4. Additional Band Volunteer for 2014-15  

          Matney Smith                       Indoor Drum Line

    5. Policy Review Committee Report - Ms. Bates


      Policy Revisions. The Policy Review Committee recommends approval of the following policies. [Motion; Discussion; Public Comment; Roll Call Vote]

      Motion, Bates, Second, Leopold-Sharp; Approval of all policy revisions.

      Board members commented and thanked the committee for their tremendous effort to get through all these policies.

      An opportunity was available for public comment. There was none at this time.

      Roll Call Vote, all present, yes. Motion carried 9-0.
      1. 302 - Employment of Superintendent/Assistant Superintendent
      2. 304 - Employment of District Staff
      3. 307 - Student Teachers/Interns
      4. 309 - Assignment and Transfer
      5. 312 - Performance Assessment of Superintendent/Assistant Superintendent
      6. 314 - Physical Examination
      7. 314.1 - HIV Infection
      8. 319 - Outside Activities
      9. 322 - Gifts
      10. 323 - Tobacco
      11. 324 - Personnel Files
      12. 325 - Dress and Grooming
      13. 326 - Complaint Process
      14. 328 - Compensation Plans/Salary Schedules
      15. 330 - Overtime
      16. 331 - Job Related Expenses
      17. 332 - Working Periods
      18. 333 - Professional Development
      19. 334 - Sick Leave
    6. Additional Committee Reports 

      No report.
  8. Lincoln Intermediate Unit Board Report - Mr. Sears

    No report.
  9. York Adams Academy Report - Mrs. Freireich

    Mrs. Freireich reported winter graduation is scheduled on January 28 at 7:00 PM at the York Learning Center.
  10. York Area Tax Bureau Report - Ms. Mason

    Ms. Mason reported that tonight's meeting was rescheduled to February 9.
  11. York County School of Technology - Mrs. Schroeder

    No report.
  12. Recognition of Visitors  
  13. Board Meeting and Committee Schedule  

    Mr. Miller reported above.
  14. Public Comment  

    An opportunity was available for public comment. There was none at this time.
  15. Adjournment  

    The meeting was adjourned at 8:04 PM.


    An Executive Session will be held immediately following the meeting.
     

    An Executive Session was held.



    ADDENDUM

     

    TO:                 Members of the York Suburban School Board

    FROM:            Michele A. Merkle, Ed.D, Superintendent

    DATE:             January 26, 2015

    SUBJECT:      Addendum to the Agenda for the Board Meeting of January 26, 2015 

     

     

    V.  Business Office Report – Ms. Mason

     

          K.   Approval of the Glen Gary Schale Brick Corporation Tax Settlement. The administration recommends approval for settlement of the tax assessment appeal litigation (Case No. 2010-SU-005683-26) for Tax Parcel 48-000-17-0003.00-00000, 1090 East Boundary Avenue, Spring Garden Township, York County, Pennsylvania owned by Glen Gary Schale Brick Corporation, for a total fair market value for tax years 2011 through 2015 as follows:

    2011 - $2,962,600
    2012 - $2,700,000
    2013 - $2,500,000
    2014 - $2,200,000
    2015 - $2,000,000

    The appropriate common level ratio will be applied to the fair market value to arrive at the assessed values for tax years 2011 through 2015. In lieu of refunds, the District may apply credits against future taxes owed by the taxpayer. The District administration and solicitor are authorized to take all steps necessary to effectuate this settlement and to resolve this pending tax assessment appeal case. [Motion; Discussion; Public Comment; Roll Call Vote]

Motion, Schroeder, Second, Shaffer; Approval of above.

An opportunity was available for public comment. There was none at this time.

Roll Call Vote, all present yes. Motion carried 9-0.

     

The York Suburban School District is an Equal Opportunity Education Institution and does not discriminate on the basis of race, color, national origin, religious creed, ancestry, sex, age, marital status or handicap, in accordance with Title VI of the Civil Rights Action of 1964, Title IX of the Education Act Amendments of 1972, Section 504 of the Rehabilitation of the Handicapped Act of 1973, and the Americans with Disabilities Act of 1990, in its activities, educational and vocational programs and in its recruitment and employment practices. Inquiries concerning the application of Title VI, Title IX, Section 504, the ADA and the implementing regulations may be referred to the Superintendent, 1800 Hollywood Drive, York, PA 17403, telephone (717) 885-1210.