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YORK SUBURBAN SCHOOL BOARD
Combined Planning Committee and Regular Monthly Meeting
June 15, 2015 - 7:00 PM
Ronald H. Provard Education Center
 
There will be an Executive Session prior this meeting at 6:45 PM.

M I N U T E S
(approved on July 20, 2015)

  1. General Business 

    Call to Order
     - Mr. Miller 
    1. Pledge of Allegiance to the Flag  

      Mr. Miller called the meeting to order with the Pledge of Allegiance to the Flag.
    2. Roll Call  

      Members present - Emily Bates, Jennifer Clancy, Ellen Freireich, Lynne Leopold-Sharp, Roger Miller, John Posenau, Lois Ann Schroeder, Joel Sears, Cathy Shaffer

      Members not present - Elizabeth Huh (Student Representative)
    3. Public Comment

      An opportunity was provided for public comment. 

      Dick Grau, 2401 Cambridge Road - Attended several meetings and asked several questions. The music department deserves a lot of credit with all the fine accomplishments of students at community music performances. I have attended various concerts and music programs. The music department should be commended for all the hard work they are doing. I am a Korean War Veteran. The Korean War veteran's bill allowed me to go to college and become a teacher for 24 years. I acknowledge that the Pledge of Allegiance is recited at the beginning of each meeting. I wondered if you would consider starting the meeting with a prayer. I would be happy to help out with this if you would like. Judicial Watch has information on the propriety.

      Mr. Miller commented the Board will take this under consideration. 
    4. Discussion and Action on Board Minutes. Approval of the Minutes of the Regular Monthly Meeting of May 18, 2015. [Public Comment; Approval as submitted/corrected]

      The minutes were accepted as presented. 
  2. Treasurer's Report - Mr. Posenau  [Consent Agenda:  Would any board member like any of these items considered separately or are there any questions on any of these items?  If not, the chair moves approval of the below-mentioned items; Public Comment; Roll Call Vote]

    Motion, Posenau, Second, Leopold-Sharp; Approval of C & E of the Treasurer's Report.

    An opportunity was provided for public comment. There was none at this time. 

    Roll Call Vote, all present, yes, except Freireich, abstain. Motion carried 8-0-1.

    Motion, Schroeder, Second, Sears; Approval of A, B, D, F and G of the Treasurer's Report.

    An opportunity was provided for public comment. There was none at this time

    Roll Call Vote, all present yes. Motion carried 9-0.

    Approval of Financial Reports as of May 31, 2015
     [File for audit]
    1. Treasurer's Report (All Funds)
    2. Condensed Board Summary Report - General Fund Revenue
    3. Condensed III Board Summary Report - General Fund Expenditures Report
    4. Condensed III Board Summary Report - Capital Projects, Capital Reserve, Food Service 
    5. Fund Accounting Check Summary Report - General Fund, Food Service, Capital Projects
    6. Student Activity Account Summary 
    7. Budget Transfers
  3. Board President's Report - Mr. Miller

    Executive Session.
      The Board met in Executive Session on May 18, 2015 following the Regular Monthly Meeting and prior to this evening's meeting for the purpose of discussing personnel and/or legal issues.

    Mr. Miller reported above.

    Mr. Miller reported that Ms. Leopold-Sharp and Ms. Bates were appointed for the Healthcare Committee.
  4. Superintendent's Report - Dr. Merkle 
    1. Student Enrollment Report  

      Dr. Merkle reported above. Seniors were removed from the count. New students that registered will be entered July 2. The Administration is moving towards clearer reports. The seven students in grade 12 are enrolled in summer school to earn their diploma or will be retained.

      The kindergarten numbers for 2015-16 are 99 at Valley View and 91 at Yorkshire. We are in the process of interviewing for a half time kindergarten teacher. We have budgeted for a half Reading Support teacher but may need to shift.

      Early Learning Program - 85 students are registered with before and after school care at each elementary building, pre-school program and AM and PM Extended Day at each building (Valley View and Yorkshire)

      A discussion continued and points were - there is no deadline for registration, once a class is filled, we may not start a new class and a wait list may be created; pleased with the progress on staffing and have no specifics at this time. 
    2. Approval of the Class of 2015 Graduates. The Administration recommends approval of the Class of 2015 Graduates. [Motion; Discussion; Public Comment; Roll Call Vote] 

      Dr. Merkle reported above.

      Motion, Clancy, Second, Leopold-Sharp; Approval of above.

      An opportunity was provided for public comment. There was none at this time.

      Roll Call Vote, all present, yes. Motion carried 9-0.
    3. Personnel Management Report.  Dr. Merkle will provide a brief summary of the written report.

      Dr. Merkle reported above.

      Several Board members commented their thanks for this report as it really helps to visualize where we are in the District and there is value in being pro-active and and not reactive.
    4. 2014-15 District Goal Report 

      Dr. Merkle reported above. The team did a phenomenal job with these goals. Much of the work started in the 2014-15 year will now become implementation action steps for the new year.
    5. 2015-16 District Goals. After extensive work with the previously approved 2015-16 District Goals, the Administration is recommending a revision to Goal 2 as noted on the attachment.  [Motion; Discussion; Public Comment; Roll Call Vote]

      Dr. Merkle reported above.

      Motion, Leopold-Sharp, Second, Schroeder; Approval of above.

      An opportunity was provided for public comment. There was none at this time.

      Roll Call Vote, all present, yes. Motion carried 9-0.
    6. Administrative Rally Overview.  Dr. Merkle will provided a brief overview of the 2015 Administrative Rally that took place on June 9 and 10.

      Dr. Merkle shared that the Administrative Rally was held in an informal setting at Heritage Hills. There were presentations by the directors and Dr. Maloney with the State of the District that were presented in an interactive way that were fun and very informative. Then, we moved to goal work in small groups. We had a book talk, "The Four Obsessions of an Extraordinary Executive" by Patrick Lencioni, with building principals leading the focus areas. We had a terrific productive rally, including lots of laughter and dinner together. Administrators were asked to give an evaluation and feedback has been good. One of the things we were looking for was the right balance between work and play and we found it! 
    7. Annual Report.  Dr. Maloney will present the 2015 Annual Report.

      Dr. Maloney reported all information was prepared in-house this year and asked for any suggestions for next year's report.

      Mr. Miller also commented that once the public gets their copy of the Annual Report to please provide any feedback.
    8. The Administration recommends Board approval of the confidential Administrative Hearing Agreement following a hearing conducted by Board appointed hearing officer, Michele Merkle. Student #214161 will return to Indian Rock Elementary School for the 2015-16 school year.  [Motion; Discussion; Public Comment; Roll Call Vote]

      Motion, Leopold-Sharp, Second, Bates; Approval of above.

      Roll Call Vote, all present, yes. Motion carried 9-0.
    9. The Administration recommends Board approval of the confidential Administrative Hearing Agreement following a hearing conducted by Board appointed hearing officer, Michele Merkle. Student #213027 will return to the York Suburban Middle School for the 2015-16 school year.  [Motion; Discussion; Public Comment; Roll Call Vote]

      Motion, Freireich, Second, Bates; Approval of above.

      Roll Call Vote, all present, yes. Motion carried 9-0.
    10. The Administration recommends Board approval of the expulsion of Student #213805, as set forth in the adjudication prepared by Attorney Brooke Say following a disciplinary hearing conducted by a committee of the Board. Following a one year expulsion, the student may apply to return to York Suburban if the terms of the adjudication are met.  [Motion; Discussion; Public Comment; Roll Call Vote]

      Motion, Bates, Second, Sears; Approval of above.

      Roll Call Vote, all present, yes. Motion carried 9-0.
  5. Business Office Report - Ms. Mason 
    1. Approve Year End Budget Transfers for 2014-15. The Administration recommends approval for the Director of Finance to authorize all of the necessary transfers required for the 2014-15 fiscal year that are needed after June 30, 2015.  [Motion; Discussion; Public Comment; Roll Call Vote]

      Ms. Mason reported above.

      Motion, Freireich, Second, Posenau; Approval of above.

      An opportunity was provided for public comment. There was none at this time.

      Roll Call Vote, all present, yes. Motion carried 9-0.
    2. Appointment of Solicitor for 2015-16. The Administration recommends the appointment of the firm Stock and Leader Attorneys at Law as Solicitor for the District for the 2015-16 fiscal year.  [Motion; Discussion; Public Comment; Roll Call Vote]

      Ms. Mason reported above.

      Motion, Clancy, Second, Freireich; Approval of above.

      An opportunity was provided for public comment. There was none at this time.

      Roll Call Vote, all present, yes. Motion carried 9-0.
    3. Appointment of Architect for Routine Projects. The Finance Committee and the Administration recommend the appointment of NuTec Design Associates, Inc. as Architect for Routine Projects for the 2015-16 fiscal year.  [Motion; Discussion; Public Comment; Roll Call Vote]

      Ms. Mason reported above.

      Motion, Freireich, Second, Posenau; Approval of above.

      An opportunity was provided for public comment. There was none at this time.

      Roll Call Vote, all present, yes. Motion carried 9-0.
    4. Approve Real Estate Renewal Exemption. The Administration recommends approval for Harold D. Pressel, Jr. to be exempt from paying real estate taxes for the property located at 436 Hunting Park Lane, York, PA (Parcel 46-000-28-0124-00-00000) as approved by the Pennsylvania State Veteran's Commission. This is a Renewal on a previous application. [Motion; Discussion; Public Comment; Roll Call Vote]

      Ms. Mason reported above.

      Motion, Leopold-Sharp, Second, Freireich; Approval of above.

      A discussion continued and points were - the fiscal impact is $3,800 per year; per Board policy, these exemptions do need Board approval; individuals submit their application to the PA State Veteran's Commission, followed by notification to District for Board action, approvals are good for five years; there is criteria that is related to military service.

      Dr. Merkle concluded the discussion stating the Administration can provide additional information about criteria.

      An opportunity was provided for public comment. There was none at this time.

      Roll Call Vote, all present, yes. Motion carried 9-0.

      A little later in the meeting, Solicitor Say provided the following information that should be of some assistance on the above tax exoneration. In the Commonwealth, an honorably discharged veteran who is a resident shall be exempt from payment of all real estate taxes levied upon any building including the land upon which it stands occupied by him as his principal dwelling (factor #1), provided that as a result of war time military service, the veteran has a 100% service connected disability (factor #2), disability rating by the U.S. Department of Veterans Affairs (factor #3), the dwelling is owned by him solely or jointly with his spouse and the estate by the entireties and financial need for exemption from payment of real estate taxes has been determined by the State Veterans Commission (factor #4). Upon death of the qualified veteran, it does pass to his unmarried surviving spouse if a financial need is still shown. All four factors are required and this is not seen on a Board agenda often. 
    5. Approve Real Estate Exemption. The Administration recommends approval for Glenn A. Feeser to be exempt from paying real estate taxes for the property located at 109 South Manheim Street, York, PA (Parcel 46-000-01-0309-00-00000) as approved by the Pennsylvania State Veteran's Commission. This  would take effect for the 2015-16 fiscal year.  [Motion; Discussion; Public Comment; Roll Call Vote] 

      Ms. Mason reported above.

      Motion, Freireich, Second, Leopold-Sharp; Approval of above.

      Ms. Mason reported the approximate financial impact is $2,000.

      An opportunity was provided for public comment. There was none at this time.

      Roll Call Vote, all present, yes. Motion carried 9-0.
    6. Approve Capital Reserve Fund Transfer. The Administration recommends approval for $200,000 to be transferred from the General Operating Fund to the Capital Reserve Fund.  [Motion; Discussion; Public Comment; Roll Call Vote]

      Fund Comparison  

      Ms. Mason reported above.

      Motion, Freireich, Second, Posenau; Approval of above.

      Ms. Mason reported with this transfer the Capital Reserve Fund would total $323,000.

      An opportunity was provided for public comment. There was none at this time.

      Roll Call Vote, all present, yes. Motion carried 9-0.
    7. Approve Contract with Skyward, Inc. The Administration recommends approval of a contract with Skyward, Inc. for Financial Accounting/Administrative Information Systems and Related Services in the amount of $89,798.  [Motion; Discussion; Public Comment; Roll Call Vote]

      Ms. Mason reported above.

      Motion, Schroeder, Second, Posenau; Approval of above.

      A discussion continued and points were - this upgrade will be with a more efficient software; fully support this decision; financial implication with this change - there was an ongoing fee of $23,000 with current software program, the training services have been selected on an hourly rate of approximately $30,000 instead of a package rate price of $60,000; the target for conversion and implementation is January 1, 2016; parallel systems will be set up for some areas only.

      An opportunity was provided for public comment. There was none at this time.

      Roll Call Vote, all present, yes. Motion carried 9-0.
    8. Approve Contract with Houck & Company for Limited Masonry Restoration of Exterior Walls at the High School.  The Administration recommends the Board award Houck & Company the contract for the High School Structural Masonry Work in the amount of $33,585.  [Motion; Discussion; Public Comment; Roll Call Vote]

      Ms. Mason reported above.

      Motion, Leopold-Sharp, Second, Sears; Approval of above.

      It was noted this price is one-half of the estimated cost.

      An opportunity was provided for public comment. There was none at this time.

      Roll Call Vote, all present, yes. Motion carried 9-0.
      1. Discussion:

        Workers Compensation Insurance  

        Ms. Mason reported following a discussion at a Finance Committee meeting on above information, she was going to see if there were other alternatives since the figure for the budget was over $160,000. During some consultation, she discovered a risk pool at the cost of $120,000 and it was also suggested to go back to the broker to see if there were other alternatives. The broker brought back a quote from a company called AmeriHealth and they could come down to $110,000. The Finance Committee discussed these options and decided it be best for the Board to discuss.

        Mr. Posenau reported when we first talked about this, the pool money option was to cost more money with options for additional savings during the next two years to save money. In looking at history, there were dividends each year except for the first two years and it looked like a good plan. Today, PSBA came back with a more aggressive quote for the guaranteed option at $110,000. Now the discussion is whether to go with pooled resources with a chance of dividends or to go with the guaranteed option with no dividends, both at the same price of $110,000.

        A discussion continued and points were - Lancaster Lebanon Insurance manages the pool; a third party (Gallagher's) would do investigation by looking at applicant's portfolio and then the pool votes for acceptance; the pool's dividends have grown as the pool has grown over the years; PA School Boards Association is the current provider; the premium for the dividend option is $122,000 and the annual dividend averaged $35,000 to each district; it appears the increase to premium would be insignificant.; locally, Spring Grove Area School District has been in the pool for approximately six years.

        At the conclusion of the discussion, the consensus of the Board was to go with the pool option.

        Dr. Merkle acknowledged appreciation for Ms. Mason's work on this item to save the District money.

        Motion, Leopold-Sharp, Second, Freireich; Approval of engaging the services of Lancster Lebanon Public School Insurance Pool for worker's compensation insurance for a two year period subject to approval of the contract by the solicitor and Director of Finance.

        An opportunity was provided for public comment. There was none at this time.

        Roll Call Vote, all present, yes. Motion carried 9-0.
      2. Informational:
        1. Facilities Projects Update

          Ms. Mason repported two change orders received for Valley View project and we will discuss at Facilities Committee.

          Mr. Girling introduced Wayne Ingerto, the new Coordinator of Custodians and Grounds, in attendance this evening, to the Board and welcomed him to YS.

          Mr. Girling provided an update on the facilities projects as follows.

          Indian Rock roof replacement started on June 8. One pod is complete. Asbestos consultant is taking results inside the building during this project checking for air quality and everything has been fine.

          High School track project started today, tremendous amount of work, removed surface and fencing.

          High School facade project is continuing.

          High School secure entrance project started on June 8. There is a lot of demolition with this project and that part is 95% done. The work is well under way.

          Valley View sprinkler system project started on time this week.

          A discussion continued and points were - Jewish Community Center project on District side of road is mostly complete with the inlets on the property; summer cleaning at Valley View and Indian Rock will take place at the end of the summer.

          Dr. Merkle acknowledged Mr. Girling's work with the facilities projects.

          Dr. Merkle commented that she is hearing about the conscientious work that Mr. Ingerto is doing at YS.
        2. Donation from Marion Corsaro and Thomas Corsaro, D.D.S. in the amount of $1,995.47 towards specified orchestra instruments.
        3. Donation from The Jones Family Foundation in the amount of $1,995.47 towards specified orchestra instruments.
        4. Donation from Middle School PSO (York Suburban Middle School Music Boosters) in the amount of $165 for extra Middle School band shirts.
        5. Donation from Valley View Elementary PTO in the amount of $236 for Kindergarten field trip to Perrydell Farm.
        6. Donation from Yorkshire Elementary PTO in the amount of $3,065.16 for 14 Google Nexus Tablets and Cases. 
        7. Donation from Indian Rock Elementary PTO in the amount of $348.44 for 3rd grade field trip to Lancaster Science Museum.
      3. Food Service Department Report  
        1. Approval Items
          1. 2015-16 Food Service Fund Budget. The Administration recommends the approval of the 2015-16 Food Service Fund Budget of $1,225,461 and to set the lunch and breakfast prices as follows:

            Proposed Meal Prices - 2015-16

            $.10 Increase

            Lunch

            Breakfast

            $2.20 Elementary

            $1.40 Elementary

            $2.45 Secondary

            $1.40 Secondary

            $3.80 Adult

            $1.95 Adult


            [Motion; Discussion; Public Comment; Roll Call Vote]

            Ms. Mason reported above and stated the increase is required by the State.

            Motion, Leopold-Sharp, Second, Bates; Approval of above

            An opportunity was provided for public comment. There was none at this time.

            Roll Call Vote, all present, yes. Motion carried 9-0.
          2. Whitsons Culinary Group 2015-16 Contract Renewal. The Administration recommends the renewal of the contract for Whitsons Culinary Group as the Food Service Management Company for the 2015-16 fiscal year.  [Motion; Discussion; Public Comment; Roll Call Vote]

            Ms. Mason reported above.

            Motion, Bates, Second, Shaffer; Approval of above.

            An opportunity was provided for public comment. There was none at this time.

            Roll Call Vote, all present, yes. Motion carried 9-0.
        2. Information Items
          1. Dining Review Report for May  

            Ms. Mason reported above.
          2. Sales Report   

            Ms. Mason reported above.
          3. Helen Heidler Presentation

            Mrs. Heidler reported the number of survey results were minimal. The survey was made available to parents and students for two weeks, May 1 through 15, by way of District website, Whitsons' landing page on website, at every register and posters in the hallways. Some addressable concerns at the elementary were - long lines, not enough time to eat, serving amounts, menu availability on website, fresher bread. Corrective action and improvement plans - considering the cost of a scanner placed at register for quicker check-out, serving amounts are state regulated and we will do more flyers at the elementary and secondary to inform students, there is now availability to have two months menu posted on the website and no longer freezing bread. Secondary concerns - long lines, variety of items, serving sizes. Corrective actions and improvement plans - hiring a District chef to be used primarily at the high school and to be available for training for food service staff, serving sizes are government requirements, flyers should help to continue to inform students, updating the made to order deli to premium brand. Goals for next year - reviewing different methods for survey to give a broader range of responses. Highlights from this year - wide variety of promotions, increased sales, increased return to District, approval of DOD fresh produce program, grant approval through Mid-Atlantic Dairy Association, Inc., book with highlights of school year was presented to the Board. Thank you for the opportunity to provide food service to the District. Craig Whitcomb, Vice-President for Whitsons, was in attendance this evening. We recently applied for a Farm to School seed grant in the amount of $5,000 that would include farm to school month in October, two farmer visits to each elementary school, farm to table event, community for buy fresh buy local, chefs that attended Fresh Produce University.

            A discussion continued and points were - number of respondents to survey was 19 and Mr. Whitcomb suggests going back to paper surveys; share table where students would place unopened and unwanted food items would need adopted at each building because control of allergies is limited.

            Mr. Miller thanked Whitsons for providing food service at YS for the last three years. Encouraging students to buy lunch in schools is a challenge. Thank you for doing and trying new things. 
  6. Student Board Representative Report - Miss Huh

    Miss Huh was not in attendance this evening.
  7. Committee Reports - Mr. Miller
    1.  Communications Committee Report - Mrs. Schroeder
      1. The Activities Report is provided. 

        Mrs. Schroeder reported above. Thanks was extended to Dr. Maloney for her work on Annual Report. The Communications Committee is suggesting January 9 and 30 (snow date) for the Board retreat. Dr. Merkle will contact the new prospective Board members with these dates.

        Mr. Miller commented the Board decided to have a retreat every two years. 
    2. Personnel Committee Report - Ms. Shaffer 
      1. The Administration recommends Board approval of an increase in the substitute custodian hourly rate from $9.50 to $10.00 effective July 1, 2015.  [Motion; Discussion; Public Comment; Roll Call Vote]

        Ms. Shaffer reported above.

        Motion, Shaffer, Second, Bates; Approval of above.

        An opportunity was provided for public comment. There was none at this time.

        Roll Call Vote, all present, yes. Motion carried 9-0.

      2. Consent Agenda  [You have before you the Personnel Report which includes resignation, retirement, appointments, employment, reassignments, requests for leave of absence, re-appointments of spring coaches, fall coaches, extracurricular/co-curricular advisors and medical personnel. Would any board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Public Comment; Roll Call Vote]

        Motion, Shaffer, Second, Bates; Approval of consent agenda items.

        An opportunity was provided for public comment. There was none at this time.

        Roll Call Vote, all present, yes. Motion carried 9-0.

        Dr. Merkle introduced Shannon Metzler, new hire in attendance this evening.

        Dr. Merkle provided an update on hiring interviews.
        1. Resignation
          1. Recommend Board approval of the resignation of Judith Brown-Hershner, Math Teacher at the Middle School, effective June 30, 2015.
          2. Recommend Board approval of the resignation of Elizabeth Howie,Instructional Support Aide at Yorkshire Elementary, effective May 28, 2015.
          3. The Technology Education Department Chair services of Tac Thomas will be discontinued effective June 30, 2015.
        2. Retirement 

          Recommend Board approval of the retirement of Julie Romero, Spanish Teacher at the middle school, effective at the end of the 2014-2015 school year.  Ms. Romero is retiring after having served 10 years in education, all with York Suburban School District.  Mrs. Romero was approved at the February 23, 2015 Board Meeting as a resignation, but has since submitted a request to change her employment status to retirement.
        3. Appointments
          1. Recommend the appointment of Amy Loughran as Safety Committee Chairperson for first semester 2015-2016 at a stipend of $300.
          2. Recommend the appointment of Jared Moore as Grade 6-12 Technology Education Department Chairperson for the term of July 1, 2015 through June 30, 2017, at the annual stipend of $1800.
          3. Recommend the appointment of Carole Shearer as High School German Honor Society Advisor at the Salary of $360 which represents Step 1 of the Extracurricular Salary Schedule.
          4. Recommend the appointment of Hannah Stayer as Middle School Choir Director at the Salary of $600 which represents Step 1 of the Extracurricular Salary Schedule.
        4. Employment  
          1. Name:

            Shannon J. Metzler

             

             

            Education:

            Lampeter-Strasburg High School, Diploma; Grove City College, B.S. in English, Minor in Math

             

             

            Certification:

            English 7-12

            Mathematics 7-12

             

             

            Contract:

            Temporary Professional Contract

             

             

            Salary:

            $53,625 – B.S. – Step 3

             

             

            Assignment:

            High School English Teacher

             

             

            Effective:

            2015-2016

             
          2. Recommend the employment of Maxwell Allen as a seasonal maintenance employee at the hourly rate of $8.50, effective June 16, 2015. 
          3. Recommend the employment of Tristalyn Bixler-Kint as Middle School Head Cheerleading Coach (Fall) at the salary of $1,500 which represents Step 1 of the Extracurricular Salary Schedule.
          4. Recommend the employment of Theresa Burgess as a TAC Swim Instructor at the hourly rate of $9.50, effective June 1, 2015.
          5. Recommend the employment of Jared Couch as a seasonal maintenance employee at the hourly rate of $8.50, effective June 16, 2015.
          6. Recommend the employment of Judith Brown-Hershner as Administrative Assistant for Communication at the Education Center at the hourly rate of $18.50, effective July 6, 2015.
          7. Recommend the employment of Dishon Hopkins as Middle School Co-Assistant Football Coach #2 at the salary of $960 which represents Step 1 of the Extracurricular Salary Schedule.
          8. Recommend the employment of Elizabeth Howie as a full time substitute kindergarten teacher at Valley View Elementary effective August 17, 2015 through January 16, 2016 (salary pro-rated based on employment and Step 1 of the Bachelor’s Degree Schedule).
          9. Recommend the employment of Dennis Hulslander as Co-Assistant Football Coach #3 at the salary of $1400 which represents Step 2 of the Extracurricular Salary Schedule. 
          10. Recommend the employment of Eric Smith, Maintenance Mechanic, at the salary of $35,000, effective June 1, 2015.  Mr. Smith was incorrectly approved at the hourly rate of $16.83 at the May 18, 2015 Board Meeting. 
        5. Reassignments 
          1. Notification to the Board of the reassignment of Connie Fickes, 1st Grade Teacher at Yorkshire Elementary, to the position of 6th Grade Teacher at the Middle School effective 2015-2016.
          2. Notification to the Board of the reassignment of Chad Lonergan, 5th Grade Teacher at East York Elementary, to the position of 6th Grade Teacher at the Middle School effective 2015-2016.
          3. Notification to the Board of the reassignment of Beth Ann Pratte, 6th Grade Teacher at the Middle School, to the position of 2nd Grade Teacher at Yorkshire Elementary effective 2015-2016.
        6. Request for Leave of Absence 
          1. Recommend Board approval of the request of K. Tina Howe, School Counselor at the High School, for a disability leave starting on or about September 25, 2015 through approximately November 5, 2015, followed by an FMLA leave of absence.  Mrs. Howe will be returning to employment on December 1, 2015.
          2. Recommend Board approval of the request of Kathy Pugh, Secretary to the Principal at the Middle School, for an FMLA leave of absence from June 4, 2015 through June 8, 2015.
        7. Re-Appointment of Spring Coaches for 2014-2015 

          Larry Dalton

          Assistant Girls Softball

          Step 2

          $2,691

          Daniel VanHouwe

          1st Assistant Track Coach

          Step 4

          $4,716

          Mr. VanHouwe was incorrectly approved as Assistant Track Coach at the February 23, 2015 Board Meeting.

        8. Re-Appointment of Fall Coaches for 2015-2016 

          LAST

          FIRST

          POSITION

          Step 15-16

          SALARY

          BOBB

          JESSICA

          Assistant Field Hockey #2

          2

          $2,654

          DALTON

          LARRY

          Middle School Head Football

          3

          $3,900

          DANILUCK

          JUSTIN

          Assistant Girls Soccer #2

          4

          $3,324

          ENDERS

          JOHN

          Middle School Head Boys & Girls Cross Country

          4

          $3,419

          FORNADEL

          JOHN

          Assistant Boys Soccer #1

          4

          $4,000

          GABLE

          KENT

          Head Golf

          4

          $6,483

          GUYER

          SONIA

          Head Girls Volleyball

          4

          $5,600

          HERMAN

          RONALD

          Head Boys Cross Country

          4

          $4,000

          KINARD

          MICHAEL

          Assistant Boys Soccer #2

          2

          $2,327

          KOWALEWSKI

          ANTHONY

          Head Boys Soccer

          4

          $6,483

          LUCKENBAUGH

          SCOTT

          Co-Assistant Football #3 (1/2)

          4

          $2,475 (1/2)

          MILKOWSKI

          ELIZABETH

          Head Field Hockey

          4

          $5,600

          SHOUCK

          AMANDA

          Assistant Girls Volleyball

          4

          $4,000

          SHUGARS

          THOMAS

          Head Girls Soccer

          4

          $6,483

          SNELL

          ALEXIS

          Assistant Cheerleading

          2

          $2,054

          TOMAN

          REBECCA

          Head Girls Tennis

          4

          $4,318

          VANHOUWE

          DANIEL

          Head Girls Cross Country

          4

          $4,000

          WERNER

          DENISE

          Middle School Head Field Hockey

          4

          $3,792

          YODER

          LESLEE

          Head Cheerleading

          4

          $4,000

          ZORTMAN

          CRAIG

          Assistant Football #2

          4

          $4,950

        9. Re-Appointment of Extracurricular /Co-curricular Advisors for 2015-2016 

          LAST

          FIRST

          POSITION

          STEP

          SALARY

          Anderson

          Daniel

          National Honor Society Advisor (1/2)

          Step 2

          $525 (1/2)

          Bedell

          Elizabeth

          HS Newspaper Advisor

          Step 4

          $1,100

          Bedell

          Elizabeth

          HS Project Harmony Advisor

          Step 3

          $935

          Bedell

          Elizabeth

          HS GSA

          Step 3

          $935

          Biddle

          James

          MS Marching & Concert Band Director

          Step 4

          $3,168

          Biddle

          James

          MS Jazz Band

          Step 4

          $2,262

          Campbell

          Karen

          MS Envirothon Coordinator

          Step 2

          $420

          Cebula

          Heidi

          HS English Honor Society Advisor

          Step 2

          $420

          Chapman

          Amy

          MS Sounds of Tomorrow

          Step 2

          1,516

          Chapman

          Amy

          MS Musical Choral Director

          Step 2

          $1,435

          Drumm

          TW

          HS Percussion (Fall)

          Step 4

          $2,072

          Drumm

          TW

          HS Percussion (Winter)

          Step 4

          $2,072

          Evans

          Jamie

          MS Yearbook Advisor

          Step 4

          $1,500

          Eyster

          Thomas

          HS Musical Pit Orchestra Director

          Step 4

          $1,500

          Fauth

          Debra

          HS Musical Assistant Director

          Step 4

          $2,309

          Fornadel

          Karen

          National Art Honor Society Advisor

          Step 4

          $1,500

          Geiple

          Jacqueline

          HS Green Club Advisor

          Step 2

          $770

          Gentzyel

          Leslie

          HS Science Olympiad Coordinator

          Step 4

          $1,100

          Good

          Oliver

          HS Assistant Student Council Advisor

          Step 3

          $1,275

          Gutekunst

          Neil

          HS Best Buddies Advisor (1/2)

          Step 4

          $1,025 (1/2)

          Hadginski

          Michael

          HS Trojan Theatre Lighting and Sound

          Step 4

          $1,100

          Hammond

          Joan

          11th Grade Class Advisor

          Step 4

          $1,100

          Hammond

          Joan

          12th Grade Class Advisor

          Step 4

          $1,100

          Husler

          Matthew

          HS Marching & Concert Band Director

          Step 4

          $6,502

          Husler

          Matthew

          HS Jazz Band

          Step 4

          $2,262

          Jackson

          Michael

          MS TV Technical Advisor

          Step 4

          $2,145

          Kingston

          Jolene

          HS SADD Advisor

          Step 4

          $1,100

          Kinneman

          Heather

          HS Spanish Honor Society Advisor

          Step 4

          $600

          Lawrence

          Sarah

          HS Quiz Bowl (1/2)

          Step 4

          $750 (1/2)

          Lubaszewski

          Thomas

          HS Ski Club Advisor

          Step 4

          $600

          Markey

          Ashley

          HS Assistant Marching Band Director

          Step 4

          $4,067

          Martin

          Jennifer

          HS Best Buddies Advisor (1/2)

          Step 4

          $1,025 (1/2)

          McAuliffe

          Molly

          MS Musical Director

          Step 3

          $2,338

          McAuliffe

          Molly

          MS Musical Choreographer

          Step 2

          $844

          McFadden

          James

          MS Science Fair Coordinator

          Step 4

          $2,050

          Pavoncello

          Kathy

          MS Color Guard

          Step 3

          $510

          Payne

          Scott

          MS TV Program Advisor

          Step 4

          $1,696

          Rodriguez

          Felicia

          HS Color Guard (Fall)

          Step 2

          $1,955

          Rodriguez

          Felicia

          HS Color Guard (Winter)

          Step 2

          $1,435

          Schaszberger

          Myrna

          HS Musical Director

          Step 4

          $4,000

          Smith

          Stephen T.

          HS Musical Set Design & Construction

          Step 4

          $2,050

          Smith

          Marjorie

          10th Grade Class Advisor

          Step 3

          $510

          Spanswick

          Sallie

          National Honor Society Advisor (1/2)

          Step 4

          $750 (1/2)

          Stayer

          Hannah

          HS YS Singers

          Step 4

          $2,222

          Stayer

          Hannah

          HS Musical Choral Director

          Step 4

          $1,500

          Stiles

          Jonathan

          HS Musical Sound and Lighting

          Step 4

          $1,251

          Styer

          Erika

          9th Grade Class Advisor

          Step 3

          $510

          Styer

          Erika

          HS Link Crew

          Step 3

          $1,743

          Thrush

          Ashley

          HS Strings Ensembles

          Step 4

          $1,025 (1/2)

          Thrush

          Ashley

          MS Orchestra

          Step 4

          $500 (1/2)

          Thrush

          Ashley

          Tri-M Music Honor Society Advisor

          Step 4

          $600

          Toner

          Janet

          MS Assistant Student Council Advisor

          Step 2

          $1,290

          Toren

          Joseph

          HS TV Studio Advisor

          Step 4

          $3,401

          Vranich

          Michelle

          HS Musical Choreographer

          Step 4

          $2,222

          Weinrich

          Steven

          MS Musical Set Design & Construction

          Step 2

          $770

          Weld

          Jesse

          HS Quiz Bowl (1/2)

          Step 4

          $750 (1/2)

          Whiteley

          Stephen 

          HS Student Council Advisor

          Step 4

          $2,750

          Willson

          Kevin

          HS Yearbook Advisor

          Step 2

          $1,435

          Wolschleger

          Susan

          HS Musical Accompanist

          Step 4

          $822

          Young

          Jane

          HS Musical Ticket Coordinator

          Step 4

          $822

          Zirkle

          Peggy

          MS Student Council Advisor

          Step 4

          $2,171

        10. Re-Appointment of Medical Personnel for 2015-2016 

          1. Recommend the re-appointment of Christian N. Carlisle, DDS, as the school dentist at an examination fee of $10 per student.

          2. Recommend the re-appointment of East York Family Medicine - Wellspan Medical Group with Dr. Carlene Warner and Dr. Teresa Seydel, as our primary physicians for consultation, supervision of protocols and required school physical examinations (excluding sports physicals) at a consultation fee of $500 per year. The individual physical examination fee is $10 per student.

  1. Policy Review Committee Report - Ms. Bates

    1. The minutes of April 28 are provided.

      Ms. Bates reported above.

    2. Policy Revisions. The Policy Review Committee recommends approval of the following policy revisions and the Board Operating Guidelines. [Motion, Discussion, Public Comment, Roll Call Vote]  

      Ms. Bates reported above and reviewed information. Discussion is noted below.

      Motion, Leopold-Sharp, Second, Schroeder; Approval of #1-6 policy revisions.

      An opportunity was provided for public comment. There was none at this time.

      Roll Call Vote, all present, yes. Motion carried 9-0.

      Motion, Bates, Second, Schroeder; Approval of the Business Operating Guidelines with the suggested amendments noted below.

      An opportunity was provided for public comment. There was none at this time.

      Roll Call Vote, all present, yes. Motion carried 9-0.
       

      1. Delete 202 - Eligibility of Nonresident Students - attachments 1 and 2
      2. Delete 227 Controlled Substances/Paraphernalia - attachment 1
      3. Delete 716 - Integrated Pest Management - attachments 1 and 2
      4. Delete 353 - Employee Assistance Program
      5. Delete 904.1 - Smoke-Free Environment
      6. 810 - Transportation - attachment 1, YSHS Walking Zone
      7. Board Operating Guidelines
        1. 003-BOG-0 - Development of Board Procedures Policy
        2. 003-BOG-1 - Board Procedure/Policy Development Process
        3. 003-BOG-2 - Policy Deliberation Questions
        4. 003-BOG-3 - Exception to Board Policy/Administrative Regulation
        5. 003-BOG-4 - Request for Exception to Board Policy
        6. 003-BOG-5 - Request for Exception to Administrative Regulation
        7. 004.1-BOG-0 - Student Representative to School Board
        8. 004-BOG-1 - Filling a Board Vacancy

          A discussion took place and points were - A majority vote of the seated Board members will be required to fill a vacancy (last sentence) represents majority of those still seated; include a reference to 004-BOG-2 and change title of that BOG to Application to Fill a Board Vacancy to eliminate any confusion.
        9. 004-BOG-2 - Board of School Directors Application Form

          A discussion took place and points were - title change noted above; complete the two blanks of "____ School District" to York Suburban School District; add a statement if applicant is over age 18 and how many years they lived in YSSD.
        10. 004-BOG-3 - Reimbursement for Expenses
        11. 004-BOG-4 - Expense Report
        12. 005-BOG-0 - Duties of Board Officers
        13. 005-BOG-1 - Board Standing Committees
        14. 005-BOG-2 - Functions of Standing Committees
        15. 005-BOG-3 - Solicitor Services
        16. 005-BOG-4 - Solicitor Letter
        17. 005-BOG-5 - Questionnaire for Prospective District Solicitors
        18. 005-BOG-6 - Employment of Consultants
        19. 006-BOG-0 - Public Notice of Board Meetings
        20. 006-BOG-1 - Official Board Minutes
        21. 006-BOG-2 - Abstentions from Voting
        22. 006-BOG-3 - Abstention for Conflict of Interest

          Dr. Merkle commended the Policy Review Committee with all their hard and incredible work and also the Board during the policy revision process.
  2. Additional Committee Reports 

    Mr. Miller asked if there were any additional committee reports.

    A reminder was provided about the Facilities Committee on June 17 at 4:30 PM.
  3. Legislative Policy - Mr. Sears
     
    PA School Boards Association Legislative Platform for 2015  

    Mr. Sears reported above.

    A discussion continued and points were - time and effort to seemingless pointless exercies could be worth it; time commitment is June 30; special education funding and charter school were discussed as main focuses; special education funding may have broader support.

    Mr. Miller concluded the discussion asking if  anyone wanted to assist Mr. Sears with this task. While no interest was shared, Mr. Miller asked Mr. Sears to email a suggestion to all Board members for their review. Mr. Miller thanked Mr. Sears for working on this task on behalf of the Board. 
  4. Lincoln Intermediate Unit Board Report - Mr. Sears

    The "...by Dawn's Early Light", highlights of the LIU Board meeting of June 9, is provided.

    Mr. Sears reported above.
  5. York Adams Academy Report - Mrs. Freireich

    Mrs. Freireich reported graduation was held last Thursday and a total of 78 students graduated. Since 1991 there have been 3,577 graduates from York Adams Academy. From YS, the following students received a diploma, Chance Davis, Caleb Ferguson, Shayne Furey and Hoyt Wine. Other students will continue their enrollment or be enrolled in the fall. 
  6. York Area Tax Bureau Report - Ms. Mason

    No report
  7. York County School of Technology - Mrs. Schroeder

    Mrs. Schroeder reported a meeting will be held next week.
  8. Recognition of Visitors

    Mr. Miller thanked the visitors for attending this evening.
  9. Board Meeting and Committee Schedule   

    Mr. Miller reported above.
  10. Public Comment  

    An opportunity was provided for public comment.

    Dick Grau - When will the Board consider my request and will I be informed of the decision? 

    Mr. Miller responded the Board will access legal opinion first, then have a discussion. Dr. Merkle will respond to Mr. Grau.
  11. Adjournment

    The meeting was adjourned at 8:54 PM.


    There will be an Executive Session immediately following the meeting.

     
    An Executive Session was held following the meeting.

     

The York Suburban School District is an Equal Opportunity Education Institution and does not discriminate on the basis of race, color, national origin, religious creed, ancestry, sex, age, marital status or handicap, in accordance with Title VI of the Civil Rights Action of 1964, Title IX of the Education Act Amendments of 1972, Section 504 of the Rehabilitation of the Handicapped Act of 1973, and the Americans with Disabilities Act of 1990, in its activities, educational and vocational programs and in its recruitment and employment practices. Inquiries concerning the application of Title VI, Title IX, Section 504, the ADA and the implementing regulations may be referred to the Superintendent, 1800 Hollywood Drive, York, PA 17403, telephone (717) 885-1210.