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 YORK SUBURBAN SCHOOL BOARD

Regular Monthly Meeting

September 21, 2015 - 7:00 PM

Ronald H. Provard Education Center

 

M I N U T E S
(approved on October 19, 2015)
 

  1. General Business

    Call to Order - Mr. Miller
    1. Pledge of Allegiance to the Flag  

      Mr. Miller called the meeting to order with the Pledge of Allegiance to the Flag.
    2. Roll Call  

      Members Present - Emily Bates, Jennifer Clancy, Ellen Freireich, Lynne Leopold-Sharp, Roger Miller, John Posenau, Lois Ann Schroeder, Joel Sears, Cathy Shaffer

      Members Not Present - Elizabeth Huh (Student Representative)
    3. Public Comment  

      An opportunity was provided for public comment. There was none at this time.
    4. Discussion and Action on Board Minutes.  Approval of the Minutes of the Regular Monthly Meeting of August 17, 2015, the Special Board Meeting on August 24, 2015 and the Planning Committee Meeting of August 31, 2015.  [Public Comment; Approval as submitted/corrected]

      Mr. Miller reported above and the minutes were accepted as submitted.
  2. Treasurer's Report - Mr. Posenau  [Consent Agenda:  Would any Board member like any of these items considered separately or are there any questions any any of these items?  If not, the chair moves approval of the below-mentioned items; Public Comment; Roll Call Vote]

    Motion, Sears, Second, Leopold-Sharp; Approval of the Financial Reports, A. B. D. F.

    There was an opportunity for public comment and none was received. 

    Roll Call Vote, all present, yes. Motion carried 9-0.

    Motion, Schroeder, Second, Sears; Approval of Financial Report, C. E.

    There was an opportunity for public comment and none was received.

    Roll Call Vote, all present, yes, except Freireich, abstain. Motion carried 8-0-1.

    Approval of Financial Reports as of August 31, 2015.  [File for audit]
    1. Treasurer's Report (All Funds)
    2. Condensed Board Summary Report - General Fund Revenue
    3. Condensed III Board Summary Report - General Fund Expenditures Report
    4. Condensed III Board Summary Report - Capital Projects, Capital Reserve, Food Service
    5. Fund Accounting Check Summary Report - General Fund, Food Service, Capital Projects
    6. Student Activity Account Summary
  3. Board President's Report - Mr. Miller

    Executive Session.  The Board met in Executive Session on August 24, 2015 prior to the Special Board Meeting and on August 31, 2015 following the Planning Committee Meeting for the purpose of discussing personnel and/or legal issues.

    Mr. Miller reported above.
  4. Superintendent's Report - Dr. Merkle
    1. School District of the City of York & Distributed Leadership - Dr. Fuhrman will report on her work with the neighboring school district and its impact on YSSD.

      Dr. Merkle reported that while working with the recovery work in the School District of City of York, a one of the focus areas is Distributed Leadership. Administrators from local school districts were invited to join in this process. Dr. Fuhrman agreed to participate and is giving up much of her personal time to assist..

      Dr. Fuhrman provided a report that included interaction from Board members, explained the Distributed Leadership process and the professional development opportunities she is bringing back to YS.
    2. Student Achievement Information- Dr. Merkle will provide information in response to questions from the Board.

      Dr. Merkle reviewed above.
    3. Student Enrollment Report  
      Hildebrandt Enrollment Report  

      Dr. Merkle reviewed above reports.

      A discussion continued and points were - the Administration will provide information later on the guideline for the minimum number for preschool class; the Administration will be providing information at the October 5 meeting that will include the number of at-risk students.
    4. Staffing Report 

      Dr. Merkle reported above.
    5. Summer School Report - Dr. Stoltz will provide an overview of the elementary summer school program provided in summer 2015.

      Dr. Stoltz and Mrs. Cheryl Bowman presented the report.

      Thanks was extended to all the teachers and administrators for this outstanding program and all the work involved to make it such a success. 
    6. Thank you to Luther Memorial Church for their donation of school supplies for the elementary buildings

      Dr. Merkle reported above.
  5. Business Office Report - Ms. Mason
    1. The Administration recommends approval of next year's budget calendar.  [Motion; Discussion; Public Comment; Roll Call Vote]

      Motion, Clancy, Second, Posenau; Approval.

      An opportunity was provided for public comment. There was none at this time.

      Roll Call Vote, all present, yes. Motion carried 9-0.
    2. The Administration recommends approval of the one-time exoneration and refund of an interim tax bill for 2015 school taxes in the amount of $7,300 regarding certain real property located at 3013 East Market Street, Springettsbury Township, York County, Pennsylvania, bearing Tax Parcel Number 46-000-JJ-0011.00-00000, formerly owned by the Springettsbury Township Volunteer Fire Company. The Administration and solicitor are authorized to take all necessary steps to effectuate the exoneration and refund of the aforementioned taxes.  [Motion; Discussion; Public Comment; Roll Call Vote]

      Motion, Bates, Second, Leopold-Sharp; Approval. 

      An opportunity was provided for public comment. There was none at this time.

      Roll Call Vote, all present, yes. Motion carried 9-0.
    3. The Administration recommends approval of the 2014-15 Tuition Rates as follows:  Elementary rate - $11,809.42; Secondary rate - $12,024.68. Both of these rates are slightly increased from 2013-14. Background:  The tuition charges are based on the District's annual financial report and child accounting attendance reports submitted by the Chief School Administrator of the School District for the preceding school year which ended June 30, 2014. The charges have been calculated in accordance with the provisions of Section 2561 of the PA Public School Code of 1949 as amended.  [Motion; Discussion; Public Comment; Roll Call Vote]

      Motion, Schroeder, Second, Bates; Approval.

      A discussion continued and points were - the tuition rates are calculated at this time for the previous school year; board policy does not permit acceptance of tuition students; public schools are not permitted to distinguish a different rate for a student with special education needs, while charter schools can and do charge more and obtain additional revenue for special education students.

      An opportunity was provided for public comment. There was none at this time.

      Roll Call Vote, all present, yes. Motion carried 9-0. 
    4. The Administration recommends approval of the purchase of a Ford 2016 F Series Pick Up with Plow for a total of $28,895. This is being purchased through COSTARS, Contract 025-181. This truck will replace our 2000 Ford Truck.  [Motion; Discussion; Public Comment; Roll Call Vote]

      Motion, Bates, Second, Freireich; Approval.

      A discussion continued. This amount was budgeted in the maintenance budget.

      An opportunity was provided for public comment. There was none at this time.

      Roll Call Vote, all present, yes. Motion carried 9-0. 
    5. The Administration recommends the extension of the contract for audit services to Smith Elliott Kearns & Company, LLC for 2015-16 at $24,050 and 2016-17 for $24,500. This would be an increase of $450 for each year given our current circumstances. Should we happen to do a bond issue either of those years there would be an additional $750 added on because of the additional audit procedures that are necessary for a bond issue.  [Motion; Discussion; Public Comment; Roll Call Vote]

      Motion, Clancy, Second, Freireich; Approval.

      An opportunity was provided for public comment. There was none at this time.

      Roll Call Vote, all present, yes. Motion carried 9-0.
    6. The Administration recommends approval of the advertising and soliciting of bids for the High School Trojan Field replacement.  [Motion; Discussion; Public Comment; Roll Call Vote]

      Motion, Bates, Second, Frierieich; Approval.

      An opportunity was provided for public comment. There was none at this time.

      Roll Call Vote, all present, yes. Motion carried 9-0.
    7. The Administration recommends the Board approve the contract with Barton Associates, Inc. in the amount of $19,500 for the Engineering Services for the Middle School Boiler Replacement Project.  [Motion; Discussion; Public Comment; Roll Call Vote]

      Motion, Leopold-Sharp, Second, Posenau; Approval.

      A discussion continued. This expense came out of Capital Projects.

      An opportunity was provided for public comment. There was none at this time.

      Roll Call Vote, all present, yes. Motion carried 9-0.
    8. Informational:
      1. Donation from Indian Rock PTO in the amount of $1,359.75 for student agendas.

        Ms. Mason reported above.
      2. Donation from York Suburban High School All-Sports Booster Club in the amount of $2,350 - $1,000 for Boys Baseball towards the purchase of a batting tunnel and $1,350 for Boys/Girls Track toward the purchase of a pole vault cover.

        Ms. Mason reported above.

        Ms. Mason reported the food service reports will start in October.
  6. Student Board Representative Report - Miss Huh

    Miss Huh was absent this evening.
  7. Committee Reports - Mr. Miller
    1. Communications Committee Report - Mrs. Schroeder
      1. The minutes of the June 15 meeting are provided.

        Mrs. Schroeder reported above.
      2. The Activity and Communications Reports are provided.

        Mrs. Schroeder reported above.

        Mrs. Schroeder provided reminders that the Board Retreat will be held on January 9 and the Community Budget Presentation will be held on January 19.
    2. Personnel Committee Report - Ms. Shaffer

      Consent Agenda  [You have before you the Personnel Report which includes retirement, resignation, appointments, employment, building re-assignment, additional substitute teachers, guest teachers, volunteer coaches and band volunteer, middle school library volunteer and granting of professional status/tenure.  Would any Board member like any of these items considered separately or are there any questions on any of these items?  If not, the chair moves approval of the below-mentioned items; Public Comment; Roll Call Vote]

      Motion, Shaffer, Second, Bates; Approval.

      An opportunity was provided for public comment. There was none at this time.

      Roll Call Vote, all present, yes. Motion carried 9-0.
      1. Retirement
        1. Recommend Board approval of the retirement of Evelyn Johnson, Classroom Assistant at the Middle School, effective September 30, 2015.  Ms. Johnson is retiring after having served 14 years with York Suburban School District.
        2. Recommend Board approval of the retirement of Karen Price, Classroom Assistant at the High School, effective August 25, 2015.  Ms. Price is retiring after having served 6 ½ years with York Suburban School District.
      2. Resignation
        1. Recommend Board approval of the resignation of Katie King, Assistant Girls Soccer Coach #1, effective August 19, 2015.
        2. Recommend Board approval of the resignation of Panagiota Tsipanitis, Instructional Support Aide at Valley View Elementary, effective September 4, 2015.
        3. Recommend Board approval of the resignation of Samantha Zeiders, Instructional Support Aide at Valley View Elementary, effective September 4, 2015.
      3. Appointments
        1. Recommend the appointment of Melissa Martin as Middle School Color Guard Director at the salary of $600 which represents Step 4 of the Extracurricular Salary Schedule.
        2. Recommend the appointment of Susan Wolschleger as High School Strings Ensemble Director for the first semester of 2015-2016 at the salary of $615 which represents ½ of Step 1 of the Extracurricular Salary Schedule.
        3. Recommend the appointment of Susan Wolschleger as Middle School Orchestra Director for the first semester of 2015-2016 at the salary of $180 which represents ½ of Step 1 of the Extracurricular Salary Schedule.
      4. Employment
        1. Recommend the employment of Maxwell Allen as a Substitute Custodian at the hourly rate of $10, effective for the 2015-2016 school year.
        2. Recommend the employment of Susan Casey as an Instructional Support Aide at Valley View Elementary at the hourly rate of $10.50, effective September 22, 2015.
        3. Recommend the employment of Hillary Demopoulos as an Instructional Support Aide at Yorkshire Elementary at the hourly rate of $10.50, effective September 16, 2015 through January 8, 2016.
        4. Recommend the employment of Lisa Eckenrode as Assistant Girls Soccer Coach #1 at the salary of $4,000 which represents Step 4 of the Extracurricular Salary Schedule.
        5. Recommend the employment of Cari Flora as a Custodian at Indian Rock Elementary and Education Center at the hourly rate of $13.10, effective on or about November 20, 2015.
        6. Recommend the employment of Krista Kruszon as an Instructional Support Aide at Valley View Elementary at the hourly rate of $10.50, effective September 1, 2015.
        7. Recommend the employment of Dennis Leas as a Substitute Custodian at the hourly rate of $10, effective for the 2015-2016 school year.
        8. Recommend the employment of Beth Marshall as a Substitute Instructional Support, Reading, and Library Aide at the hourly rate of $9.55, effective for the 2015-2016 school year.
        9. Recommend the employment of Jeffery Murray as a Custodian at the Middle School at the hourly rate of $13.10, effective September 24, 2015.
        10. Recommend the employment of Bethany Salaga as a long term substitute Guidance Counselor at the High School from approximately September 25, 2015 to approximately November 25, 2015, at the daily rate of $105.
        11. Recommend the employment of Kristin Shelley as a Custodian at the High School at the hourly rate of $13.10, effective September 22, 2015.
        12. Recommend the employment of Scott Toman as Co-Assistant Football Coach #3 at the salary of $2,000 which represents ½ of Step 4 of the Extracurricular Salary Schedule.
      5. Building Re-Assignment for 2015-2016

        Name

        2014-2015

        2015-2016

        Pauline Olsen

        High School

        Yorkshire Elementary/High School

      6. Additional Substitute Teachers for 2015-2016 

        Robby Pantellas

        Charles Stevens

        Evan Theakston

      7. Additional Guest Teacher for 2015-2016 

        Abey Drew

      8. Additional Volunteer Coaches for Fall 2015-2016 

        Kate Bettencourt

        Cross Country

        Katie King

        Soccer

        Cinda Lantz

        Cross Country

        Matthew Marshall

        Football

        David Mitchell

        Cross Country

        Daphne Ohl

        MS Cross Country

        Kevin Pflaum

        Cross Country

        Tracey Smith

        Cross Country

      9. Additional Band Volunteer for 2015-2016  

        Joshua Lofties

      10. Middle School Library Volunteer for 2015-2016 

        Susan McDowell

      11. Granting of Professional Status/Tenure

        Recommend awarding of professional status/tenure to the following temporary professional employees who have completed six consecutive semesters of employment in the York Suburban School District and "during the last four months of the third year have performed satisfactorily [Section 1108© of the Public School Code of 1949 as amended by Act 16 of 1996]." This professional status should be effective September 21, 2015.

        Oliver Good 

         High School Social Studies Teacher

        Molly McAuliffe 

         Middle School Art Teacher

        Michael Mountz 

         High School Social Studies Teacher

        Janet Toner 

         Middle School Computer Teacher

    3. Policy Review Committee Report - Ms. Bates

      The Policy Review Committee recommends approval of the following policy revisions.  [Motion; Discussion; Public Comment; Roll Call Vote]
      1. Delete 410 - Abolishing a Position
      2. Delete 420 - Freedom of Speechin Noninstructional Settings
      3. Delete 429 - Substitute Compensation
      4. Delete 453 - Employee Assistance Program
      5. Delete 527 - Mid-Level Supervisors
      6. Delete 529 - Substitute Compensation
      7. Delete 546 - Wage Continuation
      8. Delete 553 - Employee Assistance Program
      9. 916 - Volunteers
        The following policy attachments were reviewed at the August 31 Planning Committee meeting. The Administration is recommending the policy attachments be moved to Administrative Regulations.
      10. 707 - Use of School Facilities/Grounds - Rental Contract, Attachment 3
      11. 916 - Volunteers -  Attachment 1Attachment 2   

        Motion, Bates, Second, Leopold-Sharp; Approval.

        An opportunity was provided for public comment. There was none at this time.

        Roll Call Vote, all present, yes. Motion carried 9-0.
    4. Additional Committee Reports  

      Mrs. Clancy reported the Academic Standards and Curriculum Committee will be meeting tomorrow at 7:00 PM.
  8. Lincoln Intermediate Unit Board Report - Mr. Sears

    The "...by Dawn's Early Light", highlights of the LIU Board meeting of September 1, is provided.

    Mr. Sears highlighted above.
  9. PSBA Legislative Policy Liaison - Mr. Sears

    Selection of PSBA Officers  [Motion; Discussion; Public Comment; Roll Call Vote]

    Motion, Sears, Second, Clancy; Mark Miller as President and Robert Schwartz as Vice President. 

    Roll Call Vote, all present, yes. Motion carried 9-0.
  10. York Adams Academy Report - Mrs. Freireich

    Mrs. Freireich reported eight students are currently attending YAA.
  11. York Area Tax Bureau Report - Ms. Mason

    No report
  12. York County School of Technology - Mrs. Schroeder

    Mrs. Schroeder reported a meeting is scheduled on Thursday.
  13. Recognition of Visitors  

    Mr. Miller thanked the visitors for attending this evening's meeting.
  14. Board Meeting and Committee Schedule  

    Mr. Miller reviewed above.
  15. Public Comment  

    An opportunity was provided for public comment. There was none at this time.
  16. Adjournment  

    The meeting was adjourned at 7:56 PM.
     
    An Executive Session will be held immediately following the meeting.  

    An Executive Session was held.
     

The York Suburban School District is an Equal Opportunity Education Institution and does not discriminate on the basis of race, color, national origin, religious creed, ancestry, sex, age, marital status or handicap, in accordance with Title VI of the Civil Rights Action of 1964, Title IX of the Education Act Amendments of 1972, Section 504 of the Rehabilitation of the Handicapped Act of 1973, and the Americans with Disabilities Act of 1990, in its activities, educational and vocational programs and in its recruitment and employment practices. Inquiries concerning the application of Title VI, Title IX, Section 504, the ADA and the implementing regulations may be referred to the Superintendent, 1800 Hollywood Drive, York, PA 17403, telephone (717) 885-1210.