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YORK SUBURBAN SCHOOL BOARD
SPECIAL MEETING FOLLOWED BY PLANNING COMMITTEE MEETING
August 8, 2016 - 7:00 PM
PROVARD EDUCATION CENTER
 
M I N U T E S
(approved on August 22, 2016)
 

  1. General Business

    Call to Order
     - Ms. Leopold-Sharp
    1. Pledge of Allegiance to the Flag  

      Ms. Leopold-Sharp called the meeting to order with the Pledge of Allegiance to the Flag.
    2. Roll Call  

      Members present - Emily Bates, Scott Eden, Ellen Freireich, Lynne Leopold-Sharp, John Posenau, Richard Robinson, Lois Ann Schroeder, Cathy Shaffer, Mike Thoman, Peyton Stuart (Student Representative)
    3. Public Comment.  All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.

      An opportunity was provided for public comment. There was none at this time.
  2. Board President's Report - Ms. Leopold-Sharp

    The Board met following the Combined Planning Committee and Regular Monthly Meeting on July 18, 2016 in Executive Session as permitted by Section 707 of the Sunshine Act for the purpose of discussing legal matters. No official action was taken.  

    Ms. Leopold-Sharp reported above.
  3. Superintendent's Report - Dr. Merkle

    The Administration recommends Board approval of the Memorandum of Understanding between the York Suburban School District and York Suburban Education Association for a part-time German language teacher for the 2016-2017 school year.  [Motion; Discussion; Public Comment; Roll Call Vote]

    Dr. Merkle reported above.

    Motion, Shaffer, Second, Freireich; Approval. Roll Call Vote, all present, yes. Motion carried 9-0.
  4. Personnel Committee Report - Ms. Bates
    1. The Administration recommends Board approval to increase the base hourly rate for Instructional Support Aides from $10.50 per hour to $10.65 per hour effective July 1, 2016.

      Motion, Bates, Second, Freireich; Approval. Roll Call Vote, all present, yes. Motion carried 9-0. 
    2. The Administration recommends Board approval to increase the base hourly rate for Health Room Assistants from $15.45 per hour to $15.60 per hour effective July 1, 2016.

      Motion, Bates, Second, Schroeder; Approval. Roll Call Vote, all present, yes. Motion carried 9-0.
    3. Please note there is an Addendum at the bottom of the agenda.
    4. Consent Agenda  [You have before you the Personnel Report which includes resignation, employment, building re-assignment, revised re-appointment of fall coach and volunteer coaches for fall.  Would any Board member like any of these items considered separately or are there any questions on any of these items?  If not, the chair moves approval of the below-mentioned items; Public Comment; Roll Call Vote]

      A discussion took place and the point was - the staff position of the building re-assignment of Ian Toner is Instructional Support Aide.

      Motion, Bates, Second, Eden; Approval of the Consent Agenda Items. Roll Call Vote, all present, yes. Motion carried 9-0.

      Dr. Merkle thanked the Board for their graciousness to hire 5 1/2 teachers for the new school year, two of which are being hired this evening.

      Dr. Fuhrman introduced Sarah Bosco.

      Dr. Ellis introduced Janell Connelly.
      1. Resignation   
        1. Recommend Board approval of the resignation of Rosemarie Drusedum as Health Room Assistant at Indian Rock Elementary and East York Elementary effective August 15, 2016.
        2. Recommend Board approval of the resignation of Alicia Erickson as Instructional Support Aide at Yorkshire Elementary effective August 2, 2016.
      2. Employment  

        1. Name:

          Sarah J. Bosco

          Education:

          Central Dauphin High School, Diploma; The Pennsylvania State University, Bachelor of Elementary Education

          Certification:

          Elementary K-6

          Contract:

          Professional Contract

          Salary:

          $30,187.50  (Salary is pro-rated based on 50% employment) – B.S. – Step 8

          Assignment:

          Yorkshire Elementary - Kindergarten Teacher

          Effective:

          2016-2017


        2. Name:

          Janell H. Connelly

          Education:

          Indiana Area High School, Diploma; Indiana University of PA, Bachelor of Science in Secondary Mathematics Education

          Certification:

          Mathematics 7-12

          Contract:

          Temporary Professional Contract

          Salary:

          $53,200 – B.S. – Step 1

          Assignment:

          High School – Math Teacher

          Effective:

          2016-2017

        3. Recommend the employment of Jennifer Bryer as a German Teacher at the High School at the salary of $7,000 effective for the 2016-2017 school year.
        4. Recommend the employment of Lori Cardone as an Instructional Support Aide at the High School at the hourly rate of $10.65 effective August 17, 2016.
        5. Recommend the employment of Michael Jackson as Middle School Head Field Hockey Coach at the salary of $1,951 which represents Step 1 of the Extracurricular Salary Schedule.
        6. Recommend the employment of Carita Williams as an Instructional Support Aide at Yorkshire Elementary at the hourly rate of $10.65 effective August 17, 2016, pending employment documents.
      3. Building Re-Assignment for 2016-2017  

        NAME

        2015-2016

        2016-2017

        Ian Toner

        Indian Rock

        Middle School

      4. (Revised) Re-Appointment of Fall Coach for 2016-2017  

        LAST

        FIRST

        POSITION

        SALARY

        STEP

        Bixler-Kint

        Tristalyn

        MS Head Cheerleading – Fall

        $1,786

        2

      5. Volunteer Coaches for Fall 2016-2017  
        1. Angie Adams – MS Field Hockey

        2. Michael Coy – Cross Country

        3. Anthony Kowalewski – Cross Country

        4. Shannon Mulcahy – Cross Country

        5. Joshua Myers- JH Football

        6. Jeffery Ohl – Cross Country

  5. Comments and/or Questions from the Public  

    An opportunity was provided for public comment. There was none at this time.
  6. Adjournment  

    The meeting was adjourned at 7:10 PM.




YORK SUBURBAN SCHOOL BOARD
PLANNING COMMITTEE MEETING
AUGUST 8, 2016 - 7:00 PM
PROVARD EDUCATION CENTER


A G E N D A
 

  1. General Business

    Call to Order - Ms. Leopold-Sharp

    Ms. Leopold-Sharp called the meeting to order at 7:10 PM.
  2. Board President's Report - Ms. Leopold-Sharp

    Ms. Leopold-Sharp encouraged Board members to join us on opening staff day, August 15.
  3. Superintendent's Report - Dr. Merkle
    1. Dr. Merkle will present a certificate of renewal of a PA Registered School Business Administrator to Mrs. Corinne Mason, Director of Finance.

      Dr. Merkle reported above and a certificate was presented to Corinne Mason. Mrs. Mason did a terrific job moving the District through the difficult budget process.
    2. The teaching assignments for 2016-17 are provided.

      Dr. Merkle reported above.
    3. Dr. Merkle will provide a brief update on District Goals.

      Dr. Merkle reported above.

      A discussion continued and points were - acronyms were identified as follows, PDS - Professional Development School, which is the relationship of the District with Millersville University for student teaching experience, DAO - district affiliated organization.
  4. Business Office Report - Ms. Mason
    1. Items being recommended for approval on August 22
      1. The Administration recommends Board approval of the Resolution authorizing the issuance of the York Suburban School District General Obligation Bonds, Series A of 2016 in an amount not to exceed $11,285,000 for the purpose of financing various capital projects and costs of issuance.

        Ms. Mason reported above. 

        A discussion continued and point was - previous  bond issues were just shy of $10 million and this one is over that amount - Ms. Mason explained that Mr. Hovis included the issuance and the bond issue will not exceed $10 million.
      2. The Administration recommends Board approval of the purchase of two (2) Combi Ovens for Indian Rock Elementary from Singer Equipment Company under State Contract for a total amount of $33,559.90 which includes delivery and installation. This is a combination oven/steamer that will allow the staff to cook higher yields, cook more than one food at a time while increasing food quality with less handling.

        Ms. Mason reported above. Last year, the District purchased a Combi Oven at Valley View and now the oven at Indian Rock is in desperate need for replacement.
      3. The Administration recommends Board approval of the purchase of a Ford 2017 F Series Pick Up for a total of $27,995. This is being purchased through COSTARS, Contract 025-181.

        Ms. Mason reported above.  The new truck will be replacing the 1994 truck that has no trade-in value and has been the work horse for plowing. The District plans to keep this truck until it needs a major repair and will temporarily be an addition to the truck fleet. Ms. Mason will check the selection of color for the truck.
      4. The Administration recommends Board approval of the 2016-17 Bus Routes and Bus/Van Drivers.

        Ms. Mason reported above. The book is available with the routes if anyone is interested in reviewing. There have been some slight changes in routes.

        A discussion continued and points were - a concern was expressed with busses using Mt. Rose Avenue during the Mt. Rose construction project; it will be necessary to use Mt. Rose Avenue during the construction project and a considerable difference is expected following the paving of Green Hill Road; the Administration and Durham will be monitoring the situation daily as there are concerns for traveling teachers, too; the District is provided a two month notice for any significant hardships the construction project anticipates, the next challenge with this project will be the work being done on Haines Road; suggestion was made for the project updates and links to any messages by PennDOT be posted on the website; a question was shared if the new bus drivers on this year's list could be noted and Ms. Mason will check with Durham; several months back, concern was expressed by parents and community members about some students walking and some students receiving transportation and following the review by the Administration, the policy does state that students do walk within two miles of the school unless a hazardous road is crossed and the individuals who expressed concern do live one block away from Mt. Rose but do not cross Mt. Rose to get to the high school, the other students transported were middle school and elementary students.

        Dr. Merkle concluded the discussion stating the Administration's number one concern is safety and that message was shared with bus drivers this morning at a meeting. The Administration will plan to include information on the website to keep everyone informed.
    2. Informational Item  
      1. Ms. Mason reported at next week's Facilites Committee meeting (August 17 at 4:30 PM), Gilbert Architects will be making a presentation on the feasibility report. The report is available for Board members.

        A discussion continued and the point was - there will be an approximately 40 to 50 minute presentation of the feasibility report followed by discussion at the committee meeting, the committee will decide how to share the report with the Board.
      2. Food Service Report - Whitsons Culinary Group, Helen Heidler 

        Ms. Heidler provided a Food Service Report that included presenting to the District the annual report  book, statistics from last school year, the accomplishment of the District being a Center of Excellence for Whitsons, the challenges with Middle School Kitchen project and utilizing the East York Elementary School kitchen, additions for serving options at the High School, first year for summer program, financial statistics, professional development opportunties, new breakfast smoothies, salad meal option for elementary students, the importance of students having breakfast, new District chef with plans for culinary classes working with classroom teachers, taste testing once a week and talking with groups of students to hear their comments about food service to allow improvement, and to continue to work with local farmers to buy fresh and local foods.

        A discussion continued and points were - the Center for Excellence distinction remains for one year; the new chef is a Whitsons' employee; the importance of breakfast offerings for students; suggestion to have the Center of Excellence distinction be noted on the website and highlighted in the YS PRIDE newsletter.
  5. Student Board Representative Report - Peyton Stuart

    Mr. Stuart reported lots of sports camps and programs were held over the summer. The Link Crew training will take place very soon. Band camp began this week and student schedules will be released tomorrow morning. 
  6. Committee Reports - Ms. Leopold-Sharp
    1. Academic Standards & Curriculum Committee - Mrs. Schroeder
      1. The minutes of May 2 are provided. 

        Mrs. Schroeder reported above.
      2. Dr. Monos shared information on the new Middle School schedule. The review process included a task force of teachers, Dr. Merkle and Dr. Krauser that focused on meeting student needs, middle level programming, transitions for students and continuing academic excellence. The Middle School Administration met with central office Administration for further discussion and review. Dr. Monos explained the hand-out shared with Board members. Appreciation was extended to the Board for the opportunity for a new schedule and the new hires.

        A discussion continued and points were - clarification on case load vs. class size; length of periods were reviewed; guidance counselors track with their group of students for 6th, 7th and 8th grade; the new schedule and the new hires alleviate the classes that previously had concern and where aides were utilized.

        Dr. Merkle concluded the discussion reporting that  Dr. Monos and Dr. Krauser did an outstanding job with schedule review process. There were great ideas expressed in the task force of teachers and Dr. Monos and Dr. Krauser did much work for the schedule revision. The Administration has confidence in the schedule and looks forward to its implementation.

        An opportunity was provided for public comment. There was none at this time.
    2. Communications Committee - Ms. Shaffer
      1. The minutes of May 23 are provided.

        Ms. Shaffer reported above.
      2. Breakfast with the Board meetings have been scheduled for 2016-17.
        1. September 27 - Indian Rock Library - 7:30 AM
        2. November 10 - High School Guidance Conference Room - 7:00 AM
        3. February 28 - East York Library - 7:30 AM

          Ms. Shaffer reported above. This will conclude a full rotation of all the buildings. All Board members are welcome to attend. 
    3. Additional Committee Reports/Announcements  

      Mrs. Freireich reminded Board members of the feasibility report presentation at the Facilities Committee meeting on August 17 at 4:30 PM.
  7. Lincoln Intermediate Unit - Mr. Robinson

    The LIU ...by Dawn's Early Light Board Meeting Highlights of August 2 is provided.

    Mr. Robinson reported above.

    A discussion continued about the possible interest in having Dr. Thew present additional information about the Campaign for Fair Funding. It was decided that Dr. Merkle and Mr. Robinson will review information and decide how to proceed.
  8. York Adams Academy - Mrs. Freireich

    Mrs. Freireich reported In-Service for teachers is scheduled on August 15 and the students will report on August 16. There are five YS students registered to attend YAA.
  9. York County School Technology - Mrs. Schroeder

    The YCST Joint Operating Committee Mini-Board Report of July 21 is provided.

    Mrs. Schroeder reported above. The hiring process is complete at the YCST and the first day for students is August 23.
  10. Board Meeting and Committee Schedule  

    Ms. Leopold-Sharp reported above.
  11. Comments and/or Questions from the Public.  All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.

    An opportunity was provided for public comment. There was none at this time.
  12. Adjournment  

    The meeting was adjourned at 8:05 PM.


    There will be an opportunity for public comment at the end of each report.
     
     
    There will be an Executive Session immediately following the meeting.  

    An Executive Session was held.


    ADDENDUM

    TO:                 Members of the York Suburban School Board
    FROM:            Michele A. Merkle, Ed.D., Superintendent
    DATE:             August 8, 2016
    SUBJECT:      Addendum to the Agenda for the Special Meeting of August 8, 2016



    IV.  Personnel Committee Report - Ms. Bates

           C.  The Administration recommends Board approval of a temporary position in the Business Office to assist with development of processes through this transitional phase.  [Motion; Discussion; Public Comment; Roll Call Vote] 

    Motion, Bates, Second, Shaffer; Approval.

    An opportunity was provded for public comment. There was none at this time.

    A discussion continued and the point was - the funds for this temporary position come from the portion of the budget for hiring of teachers.

    Roll Call Vote, all present, yes. Motion carried 9-0.
          D.  Consent Agenda

               2.  Employment

                    g.  Recommend the employment of Darby Schock to provide temporary support in the Business Office at the rate of $14.57, effective August 8, 2016 and for a time period not to exceed 3 months.  
     

The York Suburban School District is an Equal Opportunity Education Institution and does not discriminate on the basis of race, color, national origin, religious creed, ancestry, sex, age, marital status or handicap, in accordance with Title VI of the Civil Rights Action of 1964, Title IX of the Education Act Amendments of 1972, Section 504 of the Rehabilitation of the Handicapped Act of 1973, and the Americans with Disabilities Act of 1990, in its activities, educational and vocational programs and in its recruitment and employment practices. Inquiries concerning the application of Title VI, Title IX, Section 504, the ADA and the implementing regulations may be referred to the Superintendent, 1800 Hollywood Drive, York, PA 17403, telephone (717) 885-1210.